Program Assistant WFH

Are you passionate about the patient experience? At HCA Healthcare, we are committed to caring for patients with purpose and integrity. We care like family! Jump-start your career as a Program Assistant WFH today with HealthTrust Workforce Solutions. Job Summary And Qualifications JOB TITLE – Program Assistant GENERAL SUMMARY OF DUTIES: The Program Assistant is responsible for assisting Travel Recruiters, Program Managers, and department management with their job requirements. Responsibilities include but are not limited to communicating effectively with all involved personnel, and providing timely follow up for needs and issues as necessary. SUPERVISOR – Program Assistant Supervisor SUPERVISES – None ESSENTIAL FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO: KNOWLEDGE, SKILLS, & ABILITIES – This position requires the following minimal requirements: Maintains open communication with Travel Recruiters, Program Managers, Director of Recruitment and Director of Travel Operations in an effort to meet special needs and address problems or concerns. Responses to supervisors and co-workers request for information and assistance in a timely manner. Receives and screens travelers, client facilities and vendor partners’ inquiries. Forwards inquiries or complaints to the appropriate individual for resolution and follows up in a timely manner to ensure issue was resolved satisfactorily. Answers the telephone; provides courteous, effective assistance to callers; takes and relays accurate, timely messages. Checks the “Recruiter Line” on a daily basis and forwards the messages accordingly. Supports Recruitment in tracking Nurse Competency Testing and Checklists, applications and system updates. Manages all leads received from “Applicant Tracking Systems” as well as interdepartmental/intercompany referral leads (i.e. account managers, local offices etc.). Interacts with all team members to constantly improve the submission turnaround time with client. Assists in screening vendor candidate submissions and inputs/updates information in appropriate databases in a timely manner. Assists in obtaining all travel needs and inputs information into the Travel Module. Processes travel vendor confirmations in StaffRx for appropriate booking of assignment. Process vendor candidates for eSAF. Immediately communicates all issues related to the quality of care rendered by travel staff to the appropriate Hospital Account Manager. Assist in providing client facilities and vendor partners with required documents and information for travelers currently on assignment and future starts. Provides coverage for and supports Travel Administrative Assistant as necessary. Other duties as assigned. Excellent oral and written communication skillsExcellent organizational skillsAbility to multi-task, and handle multiple priorities Ability to provide a high level of customer serviceAbility to work well independently and within a team environment Maintains working area and equipment in accordance with environmental and safety regulationMust have knowledge of Microsoft Office such as Outlook, Word and Excel EDUCATION –High School Diploma or GED Equivalent required EXPERIENCE – At Least 1-3 Years Clerical Experience CERTIFICATE/LICENSE – None PHYSICAL DEMANDS/WORKING CONDITIONS – Exert up to 20 lbs force occasionally and/or up to 10 lbs frequentlyRequires prolonged sitting and some bending, stooping, and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator, and other office equipment. Requires the perceiving the nature of sounds at normal speaking levels with or without correction; ability to receive detailed information through oral communication, and to make the discriminations in sound. Requires normal range eyesight to record, prepare, and communicate appropriate reports. Requires dexterity to type. Benefits HealthTrust Workforce Solutions, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include: Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine servicesWellbeing support, including free counseling and referral servicesTime away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absenceSavings and retirement resources, including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counselingEducation support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of NursingAdditional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts Learn More About Employee Benefits Note: Eligibility for benefits may vary by location. Are you looking for a healthcare career that offers opportunities for personal and professional growth? Look no further than HealthTrust Workforce Solutions. At HealthTrust, we believe that healthcare is all about people - those who provide it and those who receive it. As a wholly-owned subsidiary of HCA Healthcare and a preferred partner to thousands of top-performing hospitals, we are the largest managed services provider in the healthcare industry. With over 28,000 professionals placed in healthcare roles each year, we take pride in expanding skill sets, broadening career horizons, providing economic stability, and cultivating personal growth. Join us and pave the way for a fulfilling healthcare career. HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in costs for the delivery of charitable care, uninsured discounts, and other uncompensated expenses. "The great hospitals will always put the patient and the patient's family first, and the really great institutions will provide care with warmth, compassion, and dignity for the individual."- Dr. Thomas Frist, Sr. HCA Healthcare Co-Founder If you are looking for an opportunity that provides satisfaction and personal growth, we encourage you to apply for our Program Assistant WFH opening. We promptly review all applications. Highly qualified candidates will be contacted for interviews. Unlock the possibilities and apply today! We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.