Program Assistant

About the role

This position provides support to the North Dakota Program Director and program team in advancing Care and Support initiatives, fulfilling grant-related objectives, and achieving established performance metrics. Primary responsibilities include data entry, grant reporting, and administrative support. This position is partially grant funded and will help to fulfill requirements of a contract with the North Dakota Department of Health and Human Services, Aging Services Section. This is a part-time position, 20 hours per week.

Responsibilities

• Ensure timely and accurate data entry across relevant systems to support effective grant reporting and program tracking.
• Supervise and provide technical assistance to data entry volunteers to manage attendance and track attendance in database.
• Maintain correct volunteer records across systems.
• Assist Program Leadership team in monitoring quantitative and qualitative chapter and volunteer impact data to ensure growth of unduplicated individuals receiving Care & Support programs and achievement of all grant-related goals.
• Co-lead the compilation and organization of all comprehensive grant reports, including the collection and analysis of historical data to support accurate and timely submissions.
• Ensure meticulous record-keeping and maintenance of up-to-date files for all programs, services, and grant-related activities to meet funder requirements and support ongoing grant compliance and evaluation.
• Manage inventory of printed and non-printed materials related to programs and services, including brochures, topic sheets, and promotional items.
• Provide administrative support by coordinating program reminders, preparing and mailing materials, and scheduling events and meetings.
• Responsible for office operations; including maintaining office equipment, ordering office supplies, answering phones, processing mail and other duties as needed.

Qualifications

• Associate’s degree in business administration, data management or related field required. Bachelor’s degree preferred.
• 3+ years administrative experience in a fast-paced environment.

Knowledge, Skills and Abilities

• Excellent data management and administrative skills.
• Customer-focused attitude with experience to effectively organize, prioritize and schedule multiple priorities and to meet deadlines.
• Ability to communicate effectively with volunteers, staff and community organizations.
• Able to manage projects independently and report outcomes effectively.
• High level of integrity, diplomacy, and initiative.
• Ability to work effectively with diverse populations.
• Knowledge of CRM databases.
• Proficiency in Microsoft Office Applications, with an emphasis on Excel.
• Office-based with travel rarely required.

Pay

The Alzheimer's Association’s good faith expectation for the hourly range for this role is between $24.00 – $27.00.