Program Assistant - Recycling

If you want to join a hardworking team that shares a commitment to provide top-quality municipal services in a prime North County location, consider a career with the City of Escondido.

About the Role

Under general supervision, assists in the design, coordination, and implementation of a citywide program or technical area within a department or division of the City. Independently performs a variety of technical, administrative, and programmatic work in support of assigned programs, projects, or initiatives. Applies and is aware of pertinent federal, state, and local laws, regulations, mandates, and guidelines. Coordinates with, and provides administrative support and staff assistance to City staff, committees, outside agencies, and the public.

Responsibilities

• Assists with the planning, design, coordination, implementation, and promotion of a citywide program or area of technical responsibility within a department or division of the City; applies program goals, objectives, policies, procedures, and priorities; independently performs a variety of technical, administrative, and programmatic work in support of assigned program.
• Provides a variety of complex and responsible duties and staff assistance in support of assigned program area; conducts research, applies various federal, state, and local laws, regulations, mandates, and guidelines; implements various City rules and regulations in accordance with sound organizational practices.
• Participates in the promotion and outreach of programs, events, activities, and projects; assists with the design, preparation, and distribution of a variety of marketing, educational, and informational materials; collects information for newsletters, brochures, and other specialized documents using desktop publishing software and other computer applications; may assist with creating press releases.
• Works closely with City staff from various departments and committees; serves as a contact for general inquiries, requests, outside agencies, and the public; assists in resolving complaints related to assigned program areas and activities.
• Assists with and provides staff support in the development of grant and/or loan applications and staff reports to City Council for grant and/or loan approval.
• Participates in the development and monitoring of assigned budget accounts; assists with compiling annual budget requests and projections.
• Types, word processes, and proofreads a wide variety of reports and documents; independently prepares correspondence; performs data entry and utilizes software and related applications for various databases and filing and recordkeeping systems for assigned program area; may perform surveys and produce reports from databases.
• Assists in preparing written reports and oral presentations to the City Council, boards, commissions, City staff, and community groups/organizations; attends and gives oral presentations to community groups or commissions.
• Attends and participates in professional group meetings; keeps informed of new trends and innovations related to area of assignment.
• Performs related duties as required.

Qualifications

Knowledge of:

• Basic principles, services, and activities of assigned program or technical area.
• Principles and practices of program development and administration.
• Organization and operation of municipal government.
• Pertinent Federal, State, and local laws, codes, and regulations.
• Methods and techniques of public relations.
• Principles and procedures of record keeping and basic mathematics.
• Principles and practices of fiscal, statistical, and administrative research and report preparation.
• Basic principles and practices of budget preparation and administration.
• Collection and analysis of data.
• Principles of business letter writing.
• Modern office procedures, methods, and equipment, including computers.
• Computer applications such as word processing, spreadsheets, and statistical databases.
• Principles and practices of customer service.
• Terminology used in area of assignment.
• English usage, spelling, grammar, and punctuation.

Ability To:

• Assist in program design, implementation, and coordination.
• Conduct research, compile information, analyze and interpret data, and prepare clear, concise technical, administrative, and financial reports.
• Prepare correspondence and memoranda.
• Understand the organization and operation of the City, assigned program, and of outside agencies as necessary to assume assigned responsibilities.
• Understand, interpret, and apply administrative and departmental policies and procedures as well as pertinent federal, state, and local laws, codes, and regulations.
• Principles, practices, and trends used in public information and education programs.
• Effectively represent the City to outside individuals and agencies.
• Establish and maintain various data collection, record keeping, tracking, filing, and reporting systems.
• Effectively plan, organize, and prioritize workload.
• Participate in the preparation and administration of assigned budgets.
• Operate and use modern office equipment including a computer and various software packages.
• Work under steady pressure with frequent interruptions and a high degree of public contact by phone or in person.
• Exercise good judgment and maintain confidentiality in maintaining critical and sensitive information, records, and reports.
• Demonstrate an awareness and appreciation of the cultural diversity of the community.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.

Education/Training

Equivalent to the completion of the twelfth grade. Additional specialized course work in area of assignment, business administration, public administration, or related discipline is desirable.

Experience

One year (full-time equivalent) of experience performing general administrative and program coordination work in similar types of programs or technical area to which assigned.

License or Certificate

Possession of or the ability to obtain a valid California Class C Driver's License.

Benefits

The City of Escondido offers a comprehensive benefit package including vacation, holiday, and sick leave as well as medical, dental, vision, and life insurance. The Benefits of Choice program offers a range of benefits to choose coverage that is right for you, your family, and your budget.

About Our City

The City of Escondido is a prominent agricultural, commercial hub, and residential center of North San Diego County. Located a short 30-minute drive from the beach, the mountains, or downtown San Diego, Escondido residents enjoy the pleasure of a rural lifestyle with all the benefits of suburban living. Escondido is a diverse, vibrant community with many amenities. The city offers attractive homes in a wide range of prices, two lakes, several parks, a sports center, golf courses, restaurants, wineries, shopping centers, a variety of art galleries, entertainment venues, and a state-of-the-art hospital.