Program Assistant – Pesticide Safety Education Program

Program and Event Support

Provide primary administrative and logistical support for the Pesticide Safety Education Program (PSEP), ensuring a high level of customer service.

• Coordinate and manage registration processes for workshops, trainings, and conferences.
• Prepare event materials, including brochures, signage, and display materials.
• Cook up facility rental logistics and vendor arrangements.
• Afford virtual event logistics using Zoom or Microsoft Teams (e.g., managing participant access, screen sharing, breakout rooms).

Customer Service and Communication

Serve as the main point of contact for program inquiries, material requests, event details, and referrals to specialists.

• Maintain and respond to communication through phone, email, and in-person interactions.
• Promote programs and events via digital newsletters, website event calendars, social media, and other communication platforms.
• Collaborate with internal staff to ensure consistent and accurate messaging.

Materials and Inventory Management

Maintain an organized inventory of training materials and publications.

• Process orders and handle customer payments.
• Cook up packaging and shipping of materials to clients or event venues.
• Afford assistance with online sales of educational materials and registrations as needed.

Records and Data Management

Manage sensitive and complex electronic records including participant data and contact lists.

• Ensure proper storage and retrieval of documents in accordance with data privacy and institutional policies.
• Support program reporting and evaluation efforts by gathering, organizing, and maintaining relevant data.

General Office Administration

Oversee general office tasks such as ordering supplies, maintaining equipment, and arranging repairs.

• Manage shared equipment reservations and usage.
• Provide occasional support to other administrative or programmatic duties as assigned.

Requirements

• Minimum Acceptable Education & Experience: High school diploma or equivalent.
• Knowledge, Skills & Abilities: Comprehensive knowledge of office practices and computer applications, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong layout/design skills with experience using Adobe Creative Suite.
• Excellent time management, written, and oral communication skills.
• Ability to establish and maintain effective working relationships with colleagues and the public.
• Strong organizational skills, including managing competing priorities.
• Willingness and ability to learn new software systems such as Salesforce and Destiny One.
• Experience with Zoom and/or Teams for virtual meetings, webinars, or online training events.
• Familiarity with online sales or ecommerce platforms related to event registration or material distribution.

Preferred Qualifications

• Background or experience in agriculture, plant sciences, or entomology.
• Experience using Salesforce, Microsoft Access, Qualtrics, Adobe Captivate, and/or Destiny One.
• Skills in writing and designing content for websites and social media platforms.