Program Assistant II - Outpatient Services.

We need to output HTML fragment with sections: headings using

for section headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections if posting has real specific content. We need to extract content: The posting includes Department Information (description of department), Description Of Job (schedule Monday-Friday 8:30-5, note subject to change), then "What You'll Be Doing" (list of duties). Then "Minimum Qualifications, Substitutions, Conditions Of Employment & Appeal Rights" includes qualifications, conditions, etc. Then "Preferred Qualifications & Competencies". Then "Supplemental Information" includes benefits description (some truncated). Also there is "How to apply..." etc but we should remove boilerplate like application instructions, cookie/navigation/legal/EEO etc. We need to preserve substantive info. We need sections: About the role (maybe department info), Responsibilities (What You'll Be Doing), Requirements (minimum qualifications), Qualifications (maybe preferred qualifications?), Skills (maybe list of skills), Benefits (benefits description), Pay (not present), Schedule (schedule info). Pay not present, so omit Pay section. Schedule present: Monday-Friday 8:30 a.m. to 5 p.m. Also note subject to change. So include Schedule section. Benefits: there is a truncated list: "Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans Medical and dental health plans Employer supplemented Health Savings Account Paid life insurance Short- and l" truncated. We have partial but it's substantive. We'll include Benefits section with that content. About the role: Department Information paragraph. Responsibilities: the "What You'll Be Doing" list. Requirements: Minimum Qualifications etc. Could combine Requirements and Qualifications? The instruction: use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we need separate headings for Requirements and Qualifications if content exists. Requirements likely the minimum qualifications (education/experience). Qualifications could be preferred qualifications. Skills could be list of skills (customer service, reading/writing, analytical/problem solving, bilingual Spanish, etc). We'll extract. Let's parse: Department Information: first paragraph about CFMH, etc. We'll keep that as About the role. Schedule: Monday- Friday, 8:30 a.m. to 5 p.m. Please note: Work arrangements are subject to change at any time. Responsibilities: "What You'll Be Doing" bullet-like paragraphs. We'll convert each sentence or clause into

items under a

. Need to preserve all substantive info; we can break into list items for each duty. Let's extract duties: - Provides program assistance and technical support for the Outpatient Clinic, including its directors, managers, and general staff members. - Facilitates the development and implementation of plans and procedures directed at ensuring deadlines are met by the departments and departmental goals are met through assessment of existing policy and procedure, use of technical programs and support systems, identification of barriers, independent problem-solving, supporting implementation, and evaluating effectiveness. - Creates and maintains various databases and organizational systems to ensure secure storage, tracking, and HIPAA compliance on behalf of the departments. Such duties include but are not limited to file retention and tracking, student record and previous employee record retention, shared drive management and support, supports managers schedules as needed, and supports facilitation, agenda, and minute taking for departmental meetings. - Will synthesize such data and information into management reports utilized in various meetings, including but not limited to data reports regarding clinical intervention (i.e., group sessions and EHR documentation) and discharge barrier variables. - Serves as the department liaison for hospital staff and represents the clinical departments leadership within the hospital. - Staff Liaison For Personnel Responsible for the completion of all eClearance and PAF’s for the departments. In doing so, this position is responsible for completing training as needed within changing systems in order to serve as the primary source of guidance to management and staff with documentation and process needs. - Expected to facilitate timely, organized, and accurate completion of all such tasks within Division practices. - Works collaboratively with human resources and the employee labor and relation team to support, facilitate, and track all position postings, applicant materials, interviews, hiring, onboarding, and off-boarding processes. - Leads the coordination of applicant interviews, storage of their application and interview information, and completion of all new employee orientation needs. - In completing such tasks, this position works closely with respective department personnel and efficiently navigates various internal systems. - Directly assists in the facilitation of new employee onboarding and orientation across the departments, including information sharing, orientation to the hospital, office supply coordination, and serving as the staff support liaison for administrative related issues. - In addition, this position maintains confidential record keeping systems for all current employees licensing requirements and ensures timely submission of annual verification requirements related to licensure, outside employment, etc. - Maintains the department manager's supervisory files in a secure location and ensures compliance and updated information is obtained. - This position also has designated timekeeping duties within the hospital’s system. - Clinical Program Client Contact: As clients need assistance who are treated by the clinic, this position may support scheduling, direction, and collaboration with the clinical team to connect clients to care. This may include phone, telehealth video, or in person contact with clients of the clinic, as well as direct and indirect support to engage clients with a clinician, basic administrative support, and compassion for clients who may be suffering from acute mental health symptoms. - Other Duties as Assigned: Other duties as assigned include: notary services, cross-training and support for Clinical Services administration, Division-wide ad hoc activities, general departmental support, etc. We'll list each as
• . Requirements (minimum qualifications): "Five (5) years of high level experience supporting directors or executives in an administrative assistant , executive assistant, or similar support roles. Experience to include helping to manage projects, implementing office work processes, managing schedules, analyzing program/data information, developing guidelines and/or templates, creating and/or updating work processes. Education And Experience A combination of education in Business Administration, Business Management, Administration, or related field and/or experience in high level experience supporting directors or executives in an administrative assistant, executive assistant, or similar support roles. Experience to include helping to manage projects, implementing work processes, managing schedules, analyzing program/data information, developing guidelines and/or templates, creating and/or updating work processes equal to five (5) years." We can condense but must preserve all substantive info. We'll put as

  maybe. Qualifications (preferred qualifications): "Preferred Qualifications Experience in healthcare, behavioral health, or social services administrative support. Experience with people with serious mental illness. Experience with Google Workspace, Microsoft office, spreadsheets, and electronic health records strongly preferred. Bilingual in Spanish. Excellent customer service skills Excellent reading and writing skills Excellent analytical and problem solving skills Conditions Of Employment Full background check and reference check required This position requires State of Colorado residency at the time of application (unless otherwise identified in the posting), and residency within the state throughout the duration of employment in this position. May travel There may be times this position is required to travel to a nearby location to secure department needs such as items. 2-step TB (tuberculosis) screening is required of all new employees upon hires. Annual influenza vaccination and o ther vaccinations as required by the State of Colorado. Former State employees who were disciplinarily terminated or resigned in lieu of termination must: Disclose that information on the application. Explain why the prior termination or resignation should not disqualify you from the current position. Provide your employee number from your prior State employment. Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination and failure to provide this information will disqualify the applicant from future State employment with CDHS." We need to separate Skills from Conditions? The instruction: Skills heading for list of skills. So we can extract skills: Experience in healthcare, behavioral health, or social services administrative support. Experience with people with serious mental illness. Experience with Google Workspace, Microsoft office, spreadsheets, and electronic health records strongly preferred. Bilingual in Spanish. Excellent customer service skills Excellent reading and writing skills Excellent analytical and problem solving skills. We'll put those as

  • . Conditions of employment (background check, residency, travel, TB screening, vaccinations, former state employee disclosure) could go under Requirements or maybe a separate section but not listed; we could include under Requirements as part of qualifications. But we have Requirements heading for minimum qualifications; we could add conditions there as part of

    . However the instruction says we can have Requirements and Qualifications sections; we can put conditions under Requirements as part of the paragraph. Benefits: The truncated benefits list: "Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans Medical and dental health plans Employer supplemented Health Savings Account Paid life insurance Short- and l". We'll keep as is. Schedule: Monday- Friday, 8:30 a.m. to 5 p.m. Please note: Work arrangements are subject to change at any time. About the role: Department Information paragraph. We must not include boilerplate like "How to apply", "Supplemental Information", "Contact The State Personnel Board", etc. Also remove EEO etc. Not present. Now construct HTML fragment:

    About the role

    Department Information This position is open to current Colorado residents only. Civil and Forensic Mental Health services (CFMH) operates Colorado’s two mental health hospitals, the Forensic Services Division, the Division of Mental Health Transitional Living, and now the Outpatient Services Division (OSDV). The office provides a continuum of mental health care for both Civil and Forensic clients. Civil clients are individuals who are committed by a civil court into the care of the Colorado Department of Human Services because they have serious and persistent mental health conditions. Forensic clients include those who are charged with a crime and have a mental or developmental disability that prevents them from assisting in their own defense or rationally understanding the criminal court proceedings, and those who have been charged with a crime but found not guilty by reason of insanity. CFMH works across the legal system to provide evaluations, treatment and case management for these clients. Outpatient Services is the newest part of this continuum, working to support clients stepping down or being diverted from hospitals and jails, and giving them the care they need in the community. Through our core values listed below, Outpatient Services staff is committed to: Individual dignity and respectPerson-centered, evidence-based careTrauma-informed recoveryMultidisciplinary collaborationDiversity and inclusionStrong family and community partnerships

    Note: The core values list is run together without spaces; we keep as is.

    Responsibilities

    • Provides program assistance and technical support for the Outpatient Clinic, including its directors, managers, and general staff members.
    • Facilitates the development and implementation of plans and procedures directed at ensuring deadlines are met by the departments and departmental goals are met through assessment of existing policy and procedure, use of technical programs and support systems, identification of barriers, independent problem-solving, supporting implementation, and evaluating effectiveness.
    • Creates and maintains various databases and organizational systems to ensure secure storage, tracking, and HIPAA compliance on behalf of the departments. Such duties include but are not limited to file retention and tracking, student record and previous employee record retention, shared drive management and support, supports managers schedules as needed, and supports facilitation, agenda, and minute taking for departmental meetings.
    • Will synthesize such data and information into management reports utilized in various meetings, including but not limited to data reports regarding clinical intervention (i.e., group sessions and EHR documentation) and discharge barrier variables.
    • Serves as the department liaison for hospital staff and represents the clinical departments leadership within the hospital.
    • Staff Liaison For Personnel Responsible for the completion of all eClearance and PAF’s for the departments. In doing so, this position is