Program Assistant, HomeBase - Brooklyn

About the role

The HomeBase Program Assistant reports to the Program Director and works at CAMBA's main office located at 1117 Eastern Parkway, Brooklyn, NY 11213.

Responsibilities

• Open the office and prepare it for CAMBA employees and visitors.
• Answer the telephone and provide callers with answers to questions about the organization (e.g., address, fax number, directions).
• Direct clients and walk-ins to proper sign-in sheets when entering the office.
• Monitor, troubleshoot, and track all office equipment maintenance issues including fax machine and phone line.
• Order, receive, track, store, and distribute office supplies.
• Maintain inventory and ensure security of supplies.
• Aid in keeping records in regards to purchasing, vendors, and purchasing groups, and troubleshoot any issues.
• Perform general maintenance duties including mopping, sweeping, polishing floors, disposing of trash, consolidating for pickup, cleaning bathrooms, dusting furniture and equipment, replacing lightbulbs, painting, other facility repairs as needed.
• Coincide with and assign staff mailboxes as needed.
• Coordinate and deliver staff mail and checks from various locations (main office, HRA, Legal offices, and other CAMBA locations).
• Copy, collate, and file correspondence and various documents weekly.
• Organize and manage the filing system, and shred as needed.
• Maintain accurate files of paperwork of all orders (e.g., copies of Purchase Order forms, Program Request forms, and package receipts).
• Travel to other CAMBA sites or client homes as needed.
• Coordinate, plan, and participate in special events as needed.
• Perform other duties as assigned.

Qualifications

• Sufficient education and technical expertise to comprehend written and oral instructions (work orders), basic math to accomplish maintenance tasks, and to document accomplished tasks.
• Maintain professional relationships with clients and client confidentiality.
• Practice Universal Precautions/Standard Protocol & Procedures.
• Comply with any and all Federal, State, City and CAMBA security and privacy policies intended to protect the security and privacy of individually identifiable health information.

Benefits

CAMBA offers a comprehensive benefits package including health insurance, dental insurance, 403(b) retirement plan with employer match, paid time off (vacation, personal, and sick time), and paid holidays. CAMBA and CAMBA Housing Ventures are proud to be an Equal Employment Opportunity Employer. We value a diverse & inclusive workforce and do not discriminate based upon race, religion, color, national origin, gender, gender identity, gender expression, sexual orientation, age, status as a protected veteran, status as an individual with a disability (including pregnancy, childbirth, or related medical conditions), or other applicable legally protected characteristics.