Program Assistant

About the Role

We are looking for a Program Assistant to provide organized, hands-on administrative support for onsite operations in Milwaukee, Wisconsin. This Contract position is ideal for someone who is comfortable managing document workflows, maintaining accurate records, and supporting day-to-day office coordination.

Responsibilities

• Coordinate administrative activities that support daily program and office operations in Milwaukee, Wisconsin.
• Organize, scan, and index paper records to create accurate digital files in PDF and related formats.
• Maintain structured filing and storage systems for both physical documents and electronic records.
• Process submissions and data entries with close attention to accuracy, completeness, and timeliness.
• Support HR-related administrative tasks, including scheduling and assisting with interview coordination when needed.
• Review and handle financial notes and other internal documents in accordance with established procedures.
• Move, sort, and prepare paper files for storage or scanning, including materials weighing several pounds.
• Assist with onsite records management activities and help ensure documents are accessible through established file systems, including CLIPS where applicable.

Requirements

• Prior administrative experience in an office, program support, or operations-focused environment.
• Ability to manage scanning, document organization, and digital recordkeeping with a high level of accuracy.
• Experience handling paper files, storage processes, and filing system maintenance.
• Familiarity with data processing and document submission workflows.
• Comfortable supporting HR administration tasks and helping coordinate interviews.
• Proficiency working with PDF files and standard office technology tools.
• Ability to perform onsite work and handle boxes or files that may weigh several pounds.

Benefits

• Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance.
• Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States.