Program Assistant

NOW HIRING: PROGRAM ASSOCIATE - NONPROFIT / FOUNDATIONLocation: New York, NY - Hybrid Pay: $30-$38/hr, depending on experience Schedule: Monday-Friday, 9:00 AM-5:00 PM Hours: 35 hours/week, with up to a 1-hour unpaid lunch Worksite: Monday-Thursday in office | Friday WFH Assignment: Temporary, One-Year Fixed Term Target Start: November 2026We are seeking an experienced Program Associate to support a high-impact initiative focused on humanitarian response, food and nutrition security, climate adaptation, and international development.KEY RESPONSIBILITIES• Support administration of grants, contracts, vendor agreements, MOUs, and other program agreements • Coordinate documentation, approvals, signatures, amendments, extensions, and closeout processes • Track grant deliverables, reporting deadlines, payment milestones, and program commitments • Enter and maintain program and agreement information in Salesforce • Review narrative and financial reports and flag outstanding items • Coordinate with Grants Management, Legal, Finance, and Communications teams • Maintain internal reporting calendars, SharePoint files, planning tools, and stakeholder databases • Draft briefing notes, one-pagers, reports, event materials, and other program communications • Conduct research and verify information used in program materials • Coordinate meetings, workshops, and multi-stakeholder events • Manage event logistics, vendors, invitations, RSVPs, travel support, and materials • Prepare agendas, pre-reads, participant briefs, and speaker materials • Maintain stakeholder engagement records and track follow-up items • Support senior leadership across multiple projects and prioritiesREQUIREMENTS• Bachelor’s degree required • 3+ years of relevant professional experience • Grant or contract administration experience within a foundation, nonprofit, multilateral, or international development organization strongly preferred • Excellent writing and communication skills • Strong organizational skills and attention to detail • Experience managing deadlines, deliverables, budgets, agreements, and reporting requirements • Advanced Microsoft 365 skills, including SharePoint, Excel, PowerPoint, Word, and Teams • Ability to work effectively with senior-level stakeholders • Comfortable working in a fast-paced, multicultural and internationally distributed environment • Willingness and ability to travel internationallyPREFERRED EXPERIENCE• International development, humanitarian response, food security, nutrition, or climate adaptation • International and multi-stakeholder events • Salesforce • Experience working with Grants Management, Legal, Finance, and Communications teams • AI-enabled productivity tools • Additional language skillsPAY: $30-$38/HR, DEPENDING ON EXPERIENCETO APPLY: Please send your resume to mfesinstine@phaxis.com