Program Assistant

About the role

Responsible for processing emergency financial funding requests to eligible grant program participants. Monitors fund usage and prepares reports on an as-needed basis. This is a grant funded position. Continued employment is contingent upon grant funding.

What a Day Of a Program Assistant Looks Like

• Processes electronic payments and check requests for student needs using the College’s Workday system.
• Tracks and reports on expended funds to ensure accurate reporting in a timely manner.
• Aids in records keeping including tracking funding, expenses, and related departmental records.
• Maintains accurate records of all fund disbursements, including justification, student information, and funding amounts.
• Ensures that all fund disbursements and community resource requests comply with college policies and relevant guidelines.
• Reviews invoices for accuracy.
• Responds to vendor inquiries about payment.
• Ensures checks and other electronic payments are processed in a timely manner.
• Responds to complex inquiries from all levels of employees or external sources regarding a variety of questions, such as clarification of College or campus policy and procedures.
• Interacts with students both within and outside the instructional, student or academic setting in a professional and ethical manner.
• Provides information to the public, students, and staff regarding programs and services of a department, campus, or College.
• Performs other job-related duties as assigned.

  Education And Experience

  • High school diploma or GED
  • One year of related experience

  Knowledge Of

  • Microsoft Office Professional or similar application
  • Federal and state financial systems

  Skills

  • Attention to detail while maintaining effective time and task management
  • Understanding and applying rules, regulations, policies and procedures
  • Maintaining data in applicable federal and state financial systems

  Ability To

  • Effectively communicate verbally and in writing on a regular basis with internal and external customers, build relationships, manage customer expectations, and take responsibility for a high level of service
  • Interact in a positive manner with diverse populations and varying education levels of students, faculty, staff, and the public
  • Organize and prioritize multiple, competing priorities to maximize personal and team effectiveness

  Licenses, Registration, Certifications, Or Special Requirements

  • Regular physical attendance required

  Preferred, But Not a Must

  • Education and Experience: Knowledge Of: Bookkeeping and/or Accounting principles, Grant compliance requirements
  • Skilled In: Working with a diverse student population

  Work Environment And Physical Demand

  • Lift, carry, push, pull, install or remove objects weighing 20 to 49 pounds
  • Reach and grasp objects
  • Stoop, bend, kneel, crouch, or crawl
  • Stand for extended periods of time
  • Use of video display terminal
  • Use of manual dexterity and fine motor skills
  • Communicate information orally and in writing
  • Receive and understand information through oral and written communication
  • Proofread and check documents for accuracy
  • Operate motor vehicle
  • Work a fluctuating work schedule