Program Assistant 3, Endocrinology

Coordinates administrative processes and prioritizes, directs, and responds to business matters involving administrative functions associated with education, research, and/or operations. Creates and maintains documents, spreadsheets, databases, meetings, special events, and alerts supervisor of critical issues and upcoming events.

Responsibilities

• Documents & Databases
  • Independently responds to and composes correspondence.
  • Creates and maintains standard spreadsheets and/or databases.
  • Prepares queries, reports, statistics, tables, charts, etc. based on information compiled from various sources.
  • Determines format, elements, trends, etc.
• Website
  • Maintains websites and/or blogs.
  • Creates new web pages and/or updates standard information/data within the application’s content management program.
• Accounting
  • Approves appropriate expenses, purchases, and reimbursements per budget.
  • Creates and maintains financial records.
  • Prepares forms.
  • Verifies appropriateness and accuracy of charges.
  • Processes and reconciles expenses, accounting transfers, and/or appropriation changes.
  • Updates financial transaction spreadsheets and databases.
  • Generates summary reports and statistics.
  • Processes routine payroll actions.
  • Maintains accounting balances for grants/contracts.
• Human Resources
  • Initiates full range of HR actions such as new employee department orientation.
  • Resolves hiring, termination, etc. processing problems.
  • Drafts job descriptions.
  • Explains HR procedures.
• Coordination
  • Manages supervisor's and/or department calendar.
  • Manages registration and travel.
  • Organizes and coordinates events which may include creating timelines.
  • Collects agenda items and background materials.
  • Creates registrant profiles.
  • Coordinates complex itineraries involving domestic and/or international travel.
  • Prepares annual event, conference, and/or meeting budget.
  • Verifies invoices and expense reports; and/or reconciles to budget.
• Contacts
  • Screens and prioritizes incoming calls.
  • Responds to inquiries.
  • Provides basic interpretation of policies and procedures.
  • Researches information to resolve problems or issues.
• Student Services
  • Provides a variety of administrative support for student services such as recruitment, admissions, applications, curriculum, and program evaluation.
• Performs other duties as assigned.

Requirements

• A high school diploma or equivalent required.
• 4 years of administrative support or other relevant experience required.

Skills

• Minimum Competencies
  • Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required.
• Preferred Competencies
  • Action oriented - Willing or likely to take practical action to deal with a problem or situation.
  • Coachability - Receptive to feedback, willing to learn, embracing continuous improvement.
  • Collaboration - Facilitates open and effective communication, cooperation, and teamwork within and outside of one's own team.
  • Collegiality - Helpful, respectful, approachable; builds strong working relationships and a positive work environment.
  • Initiative - Exhibits energy and desire to achieve; sets ambitious goals and acts decisively; takes action that no one has requested to improve or enhance job results and avoid problems.
  • Meets deadlines - Displays consistency and success in adhering to deadlines.
  • Multi-tasking - Demonstrates ability to work on multiple projects simultaneously.
  • Organization - Plans, organizes, and schedules in an efficient, productive manner; anticipates contingencies and pays attention to detail.

Pay

Target hiring range for this position will be between $19.89 - 27.97 per hour. Offered salary will be determined by the applicant’s education, experience, knowledge, skills, and abilities, as well as internal equity and alignment with market data.

Benefits

• Health, dental, vision, disability, and life insurance.
• Paid vacation and holidays.
• Paid medical/sick and parental leave.
• Tuition benefits for the employee and dependents.
• Pre-tax and flex spending accounts for commuting and dependent care.
• Retirement savings options.
• Wellness programs.
• Work-life and wellness programs, including flexible work arrangements, childcare, and senior/adult care support.
• Professional growth and development tools and resources.