Program Assistant 3

Job Summary

Captures administrative processes and prioritizes, directs, and responds to business matters involving administrative functions associated with education, research, and/or operations. Provides direct support to I.AIM faculty by managing calendars, submitting expenses, organizing travel, creating documents, and professional email communications.

Specific Responsibilities

• Managing faculty calendars
• Submitting expenses, paying invoices and owning the institute corporate card
• Coordinating I.AIM’s memberships, listservs and machforms
• Student support: space, expenses, IT, etc..
• Event planning and execution
• Building/office badges, tenant concerns, facility requests and office access
• Meeting management: agenda, notes, calendar invites, and follow ups
• Screens and prioritizes I.AIM communications for phone calls and the I.AIM inboxes

Minimum Qualifications

• High school or equivalent
• Knowledge of Microsoft Office, word processing, spreadsheet, email, and database software programs
• 4 years administrative support or other relevant experience required

Preferred Qualifications

• Knowledge Of Northwestern University Systems
• Understanding Of Ai Tools Such As Copilot, Chatgpt, Claude, Etc

Benefits

At Northwestern, we are proud to provide meaningful and competitive benefits. The available benefits package for this position will include health, dental, vision, disability, and life insurance; paid vacation and holidays; paid medical/sick and parental leave; tuition benefits for the employee and dependents; pre-tax and flex spending accounts for commuting and dependent care; generous retirement savings options; and wellness programs. For a comprehensive overview of available benefits, including eligibility details, visit us at https://www.northwestern.edu/hr/benefits/index.html.

Work-Life and Wellness

Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt and maintain healthy lifestyles. We support flexible work arrangements where possible and programs to help you locate and pay for quality, affordable childcare and senior/adult care. Visit us at https://www.northwestern.edu/hr/benefits/work-life/index.html to learn more.

Professional Growth & Development

Northwestern supports employee career development in all circumstances whether your workspace is on campus or at home. If you’re interested in developing your professional potential or continuing your formal education, we offer a variety of tools and resources. Visit us at https://www.northwestern.edu/hr/learning/index.html to learn more.