Program Aide (NY HELPS) - Vacancy ID#221866

Candidates must meet the minimum qualifications for the role to be considered.

Responsibilities

• Consult with supervisors of Corporations, State Records, and UCC to gather and compile weekly, monthly, quarterly, and yearly data of all statistic and revenue reports for the Division and Executive Office.
• Prepare monthly and quarterly narrative reports for the Division and Executive Office.
• Assist division director with any office-related matters.
• Assist in the preparation of any request from the Governor's Office.
• Develop tabulations of division data.
• Prepare and edit draft correspondence and other documents.
• Create and update monthly division organization chart.
• Assist in reviewing and designing division forms, including ITS.
• Assist in reviewing and revising division procedures manuals.
• Track and maintain division calendar (vacation, time off, etc.).
• Prepare tables, charts, and reports to describe each analytical method.
• Remind supervisors of monthly/quarterly stats by providing updated forms for such information.
• Answer phone calls and provide information pertaining to the business of the division.
• Respond to national and international email.
• Assist supervisors and staff whenever necessary.
• Assist staff attorneys whenever necessary.
• Track and bill Lexis/Nexis monthly regarding Federal Tax Liens.
• Type confidential correspondence for the division and cemeteries.
• Handle any other office-related matters that may be routinely assigned.
• Work independently on all the above.

Requirements

• Experience entering and exporting data into Excel.
• Experience with Excel formulas and formatting data.
• Supervisory experience.

Qualifications

Candidates must meet one of the following qualifications:

• Civil Service List Appointment: Candidates must be reachable on the appropriate Civil Service eligible list.
• 70.1 Transfer Qualifications: Permanent service in this title or one year of permanent competitive or 55-B/C service in a title SG-11 or higher and otherwise eligible for transfer under Civil Service Law.
• Non-competitive Minimum Qualifications (NY HELPS): Three years of experience performing clerical, keyboarding, or paraprofessional work in an office environment.
• 55 B/C Appointment: This position is eligible for 55B/C designation. Candidates must meet any open competitive minimum qualifications and submit their current 55B/C eligibility letter along with their application.

Pay

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations, and negotiated union contracts.

Schedule

Employees may be approved for a maximum of 50% telecommuting but must apply and obtain approval through management in accordance with The Department of State Telecommuting Program Guidelines.