Program Advisor

About the role

Nakupuna Federal is seeking a Program Advisor I to support a Department of State client in Washington, D.C., providing administrative, logistical, and grant management support to senior leadership.

Responsibilities

• Maintain and coordinate Director’s and Deputy Director’s calendars and office schedules.
• Schedule appointments and arrange meetings, ensuring guests are cleared into the building and escorted as needed.
• Coordinate and enter time and attendance (TATEL) for assigned employees.
• Work with the EX office to order office supplies, maintain supply inventory, and perform needed maintenance and repair of office equipment.
• Provide logistical support for meetings, conferences, and other events (including virtual meetings).
• Arrange travel and assist office staff with travel planning, ensuring timeliness and accuracy; ensure all travel complies with the Federal Travel Regulation (FTR).
• Assist staff in coordinating the production of materials (e.g., written policy guidance, strategy, information and action memoranda, texts of speeches and articles, congressional testimony, talking points, background information).
• Review outgoing materials and correspondence for internal consistency and conformance with organization templates.
• Assist with the preparation and proofreading of reports, presentations, and other office documents assigned by senior managers.
• Maintain electronic and paper files.
• Coordinate and compile submissions to taskers for office and bureau leadership.
• Draft and, with government manager approval, coordinate arrangements for conferences and meetings and assemble established background materials, as directed.
• Attend meetings as note taker and report out on the proceedings.
• Perform basic Excel data processing and, as appropriate, work with staff members to prepare PowerPoint presentations and other presentations as necessary.
• Assist with the drafting, posting, and reviewing of requests for grant applications.
• Respond, in coordination with the appropriate Program Manager and Grants Officer, to questions from grant applicants.
• Assist with drafting and sending correspondence to grant applicants (invitations to submit applications, unsuccessful letters, and successful letters).
• Assist with drafting and sending communications to grant technical evaluation panelists; ensure all documentation is in order prior to panel; serve as note‑taker during grant panels.
• Assist with drafting and tracking award action memos.
• Upload documents and files in the MyGrants System and CT’s Program and Knowledge Management System (PRISM).
• Assist with grants and Interagency Agreement (IAA) closeouts; serve as point of contact on reclassification process, including drafting documents, tracking and reporting on status, and advising team on process.
• Assist with drafting and clearing program documents (IAAs, grants, country implementation plans) and reviewing, analyzing, and socializing implementer reporting.
• As required, manage a portfolio of 1‑2 projects under guidance and supervision of the Deputy Director or Team Lead.

Requirements

• Bachelor’s degree.
• Zero to two years of work experience in areas related to the job duties.
• Active Top Secret security clearance.
• U.S. citizenship.

Qualifications

• Excellent customer service and multi‑tasking skills.
• Strong oral and written communication skills and tact when interfacing with other offices, individuals, and institutions.
• Intermediate knowledge of and experience with the Microsoft Office suite and ability to learn use of Department, bureau, or office databases as required.
• Familiarity with basic foreign policy, economic and development principles and international institutions is preferred.
• Familiarity with a variety of computer systems, including the E2 travel system, is preferred.

Skills

• Customer service.
• Multi‑tasking.
• Oral and written communication.
• Microsoft Office proficiency.
• Ability to learn specialized databases.
• Knowledge of foreign policy, economics, development, and international institutions (preferred).
• Experience with E2 travel system (preferred).

Pay

The projected compensation range for this position is $105,000 to $115,000 (annualized USD).

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About the role

Nakupuna Federal is seeking a Program Advisor I to support a Department of State client in Washington, D.C., providing administrative, logistical, and grant management support to senior leadership.

Responsibilities

• Maintain and coordinate Director’s and Deputy Director’s calendars and office schedules.
• Schedule appointments and arrange meetings, ensuring guests are cleared into the building and escorted as needed.
• Coordinate and enter time and attendance (TATEL) for assigned employees.
• Work with the EX office to order office supplies, maintain supply inventory, and perform needed maintenance and repair of office equipment.
• Provide logistical support for meetings, conferences, and other events (including virtual meetings).
• Arrange travel and assist office staff with travel planning, ensuring timeliness and accuracy; ensure all travel complies with the Federal Travel Regulation (FTR).
• Assist staff in coordinating the production of materials (e.g., written policy guidance, strategy, information and action memoranda, texts of speeches and articles, congressional testimony, talking points, background information).
• Review outgoing materials and correspondence for internal consistency and conformance with organization templates.
• Assist with the preparation and proofreading of reports, presentations, and other office documents assigned by senior managers.
• Maintain electronic and paper files.
• Coordinate and compile submissions to taskers for office and bureau leadership.
• Draft and, with government manager approval, coordinate arrangements for conferences and meetings and assemble established background materials, as directed.
• Attend meetings as note taker and report out on the proceedings.
• Perform basic Excel data processing and, as appropriate, work with staff members to prepare PowerPoint presentations and other presentations as necessary.
• Assist with the drafting, posting, and reviewing of requests for grant applications.
• Respond, in coordination with the appropriate Program Manager and Grants Officer, to questions from grant applicants.
• Assist with drafting and sending correspondence to grant applicants (invitations to submit applications, unsuccessful letters, and successful letters).
• Assist with drafting and sending communications to grant technical evaluation panelists; ensure all documentation is in order prior to panel; serve as note‑taker during grant panels.
• Assist with drafting and tracking award action memos.
• Upload documents and files in the MyGrants System and CT’s Program and Knowledge Management System (PRISM).
• Assist with grants and Interagency Agreement (IAA) closeouts; serve as point of contact on reclassification process, including drafting documents, tracking and reporting on status, and advising team on process.
• Assist with drafting and clearing program documents (IAAs, grants, country implementation plans) and reviewing, analyzing, and socializing implementer reporting.
• As required, manage a portfolio of 1‑2 projects under guidance and supervision of the Deputy Director or Team Lead.

Requirements

• Bachelor’s degree.
• Zero to two years of work experience in areas related to the job duties.
• Active Top Secret security clearance.
• U.S. citizenship.

Qualifications

• Excellent customer service and multi‑tasking skills.
• Strong oral and written communication skills and tact when interfacing with other offices, individuals, and institutions.
• Intermediate knowledge of and experience with the Microsoft Office suite and ability to learn use of Department, bureau, or office databases as required.
• Familiarity with basic foreign policy, economic and development principles and international institutions is preferred.
• Familiarity with a variety of computer systems, including the E2 travel system, is preferred.

Skills

• Customer service.
• Multi‑tasking.
• Oral and written communication.
• Microsoft Office proficiency.
• Ability to learn specialized databases.
• Knowledge of foreign policy, economics, development, and international institutions (preferred).
• Experience with E2 travel system (preferred).

Pay

The projected compensation range for this position is $105,000 to $115,000 (annualized USD).