Program Administrator College & Graduate School of Arts & Sciences

About the role

The College of Arts & Sciences at Boston University seeks a highly organized and collaborative Part-Time Program Manager to support the Cinema & Media Studies (CIMS) Program.

Responsibilities

• Cook up academic program operations, including course planning, classroom scheduling, academic calendars, and faculty support.
• Serve as the primary liaison for faculty, students, and University offices, responding to inquiries and providing guidance on program policies and procedures.
• Manage program communications, including newsletters, website content, and social media, ensuring timely and accurate information for students, faculty, alumni, and the broader community.
• Plan and coordinate program events, including lectures, film screenings, workshops, guest speaker visits, and the annual commencement celebration.
• Oversee the program budget by monitoring expenditures, processing financial transactions and reimbursements, and maintaining financial records.
• Maintain the CIMS film lending library and equipment inventory.
• Provide administrative support to the Program Director and Steering Committee, including scheduling meetings, preparing agendas and minutes, and coordinating faculty appointment-related paperwork.
• Supervise student employees and assist with hiring and onboarding as needed.

Requirements

• Bachelor's degree required.
• Three to five years of progressively responsible administrative or program management experience, preferably in higher education or a similarly complex organization.
• Excellent organizational, project management, and multitasking skills with exceptional attention to detail.
• Strong written and verbal communication skills.
• Demonstrated ability to work independently while managing multiple priorities and deadlines.
• Experience coordinating events, managing budgets, and supporting multiple stakeholders.
• Proficiency with Microsoft Office applications and the ability to learn University systems and technology platforms.

Preferred Qualifications

• Experience working in an academic environment.
• Familiarity with website content management systems, social media platforms, and database management.
• Interest in or familiarity with cinema, media studies, or the arts is welcomed.