Program Administrative Support Specialist - Jr
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Do NOT repeat the job title as a heading (the page already shows it) and do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short
or drop it. Preserve ALL substantive information; do NOT invent or summarize away detail. Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. IMPORTANT: include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text (e.g. "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. Prefer a few substantive sections over many thin ones. We need to parse the posting. Content: Overview: DRT Strategies delivers expert management consulting and IT solutions... description of company. Project Description: FDA responsibilities etc. Job Summary: DRT is seeking a highly organized Program Administrative Support Specialist... Responsibilities: list of duties. Required Experience: bullet list. Preferred Experience: bullet list. Education & Training: bullet. Work Authorization, Clearance Requirement, & Additional Information: includes clearance, citizenship, etc. Salary Range: $50,000 – $75,000 Salary commensurate with experience. We need to decide which sections to include. We have: Overview (company description) maybe as "About the role"? Actually "Overview" could be "About the role" or "About the company". The instruction says use headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We can adapt. We have responsibilities list: we can put under
Responsibilities
with- .
We have required experience: could be under
- for any list of duties/requirements/benefits. Use
for prose. We must not repeat job title as heading. We must not include Job ID etc. We must remove boilerplate: EEO, accommodations, fraud warnings, etc. We must preserve all substantive information: ensure we don't lose any details. Let's extract the substantive text. Overview paragraph: "DRT Strategies delivers expert management consulting and information technology (IT) solutions to large federal agencies, state and local government and commercial clients in health care, technology, and financial services industries. The three letters of our name, DRT, stand for Driving Resolution Together, which is the core philosophy on which the company was founded. That is, we collaborate with our clients to solve their most pressing challenges - together. We are problem solvers dedicated to your success, combining Fortune 500 experience with small business responsiveness. We have established a reputation with our clients as a forward-thinking consulting firm with demonstrated success in implementing solutions that lead to meaningful results. Our world-class consultants unite people to work collaboratively to achieve project goals and make vision a reality." Project Description: "The U.S. Food and Drug Administration (FDA) is responsible for protecting and advancing the public health. Within FDA, the Office of Global Policy and Strategy (OGPS) and the Office of Policy, Legislation, and International Affairs (OPLIA) support the Agency's mission through global policy and strategy, policy development, legislative affairs, international engagement, organizational coordination, and related mission-support activities." Job Summary: "DRT is seeking a highly organized Program Administrative Support Specialist to provide day-to-day administrative and executive support to FDA leadership and program staff under Section III. The successful candidate will manage calendars and meetings, prepare correspondence and briefing materials, coordinate travel and logistics, maintain records and trackers, support routine procurement and administrative transactions, and coordinate visitor and stakeholder activities using FDA-approved systems and processes. This role requires strong attention to detail, responsiveness, discretion, and the ability to independently organize competing administrative priorities while keeping federal staff informed of issues and deadlines." Responsibilities list (as given): - Manage designated calendars and schedules, coordinate changes, mitigate conflicts, produce daily schedules, and conduct regular check-ins to confirm priorities and upcoming activities. - Coordinate meetings with internal and external participants, including availability, invitations, meeting locations or virtual platforms, logistics, and schedule changes. - Prepare agendas, read-ahead packages, briefing materials, notes, minutes, action-item trackers, daily reminders, and other materials needed to support leadership meetings and engagements. - Track action items, suspense dates, deadlines, follow-up activities, and administrative commitments; provide timely reminders and status updates to designated personnel. - Prepare, edit, format, and organize routine correspondence, memoranda, letters, emails, reports, spreadsheets, schedules, trackers, and presentations using information provided by FDA personnel. - Maintain electronic and paper files and administrative records in accordance with applicable FDA records management requirements and office procedures. - Coordinate domestic and foreign travel, including transportation, lodging, meeting logistics, and administrative support for travel authorizations and vouchers within required timeframes. - Provide administrative support for routine procurement, financial, and property transactions, including purchase requests, G-Invoicing actions, tracking of outstanding items, and maintenance of supporting documentation for FDA review and approval. - Support meetings, conferences, workshops, visitors, and international engagements, including administrative support for the International Visitor Coordinator Program and related scheduling, logistics, documentation, and communications. - Coordinate with FDA offices, federal agencies, and external stakeholders as directed; identify scheduling conflicts, missing information, delays, or other administrative issues and communicate them promptly. - Maintain confidentiality of non-public information and comply with applicable FDA/HHS security, privacy, records-management, and system-use requirements. - Exercise appropriate judgment in organizing assigned activities while recognizing that approvals, commitments, and decisions reserved to federal personnel remain with FDA. Required Experience bullet list: - Minimum 2+ years of administrative, executive support, program support, office management, or comparable professional experience. - Demonstrated experience managing calendars, coordinating meetings, tracking deadlines and action items, and supporting multiple priorities with strong attention to detail. - Experience preparing and formatting professional correspondence, reports, briefing materials, agendas, minutes, trackers, schedules, and presentations. - Strong organizational and time-management skills, with the ability to anticipate needs, identify conflicts, follow through on commitments, and communicate issues promptly. - Excellent written and verbal communication skills and the ability to interact professionally with senior leaders, staff, external stakeholders, and partner organizations. - Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and other common office/collaboration tools. - Ability to handle sensitive or non-public information with discretion and maintain organized, accurate, and accessible records. - Ability to work independently within established procedures while seeking federal direction or approval when required. Preferred Experience bullet list: - Prior administrative or executive support experience within FDA, HHS, another federal agency, or a federal contractor environment. - Experience coordinating domestic and/or international travel, travel authorizations, vouchers, or meeting/event logistics. - Familiarity with federal records management, information security, privacy, or document-handling requirements. - Experience supporting purchase requests, G-Invoicing actions, property transactions, or other routine federal administrative/procurement processes. - Experience supporting senior executives, international visitors, conferences, or engagements involving multiple internal and external stakeholders. - Experience working in a fast-paced environment requiring frequent schedule changes, competing priorities, and proactive follow-up. Education & Training: - Associate's degree in Business Administration, Office Administration, Management, or a related field, or an equivalent combination of education and relevant experience. - Bachelor's degree is a plus. Work Authorization, Clearance Requirement, & Additional Information: - This position requires the ability to obtain and maintain a U.S. government Public Trust clearance. - Due to contract requirements, candidates must be U.S. citizens or lawful permanent residents (green card holders) to be eligible. - No agencies, third parties, or Corp-to-Corp submissions. We need to include that info. Could be a short
or maybe under a heading like "Requirements" but it's not experience. Could be a separate section like "Eligibility". But instruction only gave examples of headings; we can use other headings if needed? It says use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It doesn't forbid other headings, but suggests those examples. Safer to stick to those. Where to put clearance/citizenship? Could be part of Requirements (as a requirement). Or Qualifications
Requirements
orQualifications
. The instruction says we can use Requirements, Qualifications, Skills. We have both required and preferred experience. Could combine under Requirements (required) and maybe Qualifications (preferred). Or we could put required under Requirements and preferred under Qualifications. Education & Training could be under Qualifications as well. Work Authorization etc could be under a shortmaybe not a heading. Salary: we have a range, but also "Salary commensurate with experience." The instruction says never create Pay section unless posting actually states them, and never emit heading followed by filler/placeholder text like "commensurate with experience". The posting states "Salary Range: $50,000 – $75,000 Salary commensurate with experience." That's a specific range plus a phrase. We can include Pay section with the range. The phrase "Salary commensurate with experience" is filler? It's not a placeholder like "not specified". It's a statement but could be considered filler. However we have actual range, so we can include Pay section with the range. We should not include the "commensurate with experience" text if it's considered filler? The instruction: never emit a heading followed by filler/placeholder text (e.g. "commensurate with experience", "not specified", "N/A", "varies", "TBD"). So if we include Pay section, we must not include that phrase. We can just give the range. Thus Pay section:
Pay
$50,000 – $75,000
Schedule: not mentioned, so omit. Benefits: not mentioned, omit. Skills: maybe we could include skills from required experience (proficiency with Microsoft Office etc). Could be a Skills section. But we already have Requirements covering experience. Could combine. We need to preserve all substantive information. So we need to include company overview, project description, job summary, responsibilities, required experience, preferred experience, education & training, work authorization/clearance, pay range. We must not include boilerplate like EEO, accommodations, fraud warnings, etc. We need to output only HTML fragment. Let's structure: