Program Administrative Assistant - Special Education

Full-time (40 hrs/week), Monday - Friday, 12-month position. Start date: ASAP.

Pay

$34.76/hour per the Clerical Labor Agreement.

Benefits

• Medical
• Dental
• Life insurance
• Paid Time Off in accordance with the Clerical Summary of Benefits

Qualifications

• Associate/technical degree or equivalent of high school diploma plus three or more years of progressive administrative experience.
• Excellent public relation skills and the ability to be discreet and tactful when dealing with staff, students, and parents.
• Clear, concise, and professional verbal and written communication skills.
• Excellent reading comprehension, grammar, and ability to write routine reports and correspondence.
• Ability to make computations using whole numbers, fractions, and decimals.
• Ability to apply common sense understanding to carry out instructions furnished in written and oral form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Proficiency with computers and related software/hardware.
• Ability to perform duties with awareness of all district requirements and Board of Education policies.
• Ability to establish and maintain effective working relationships with students, parents, associates, administrators, and community members.

Responsibilities

• Advise and disseminate information to students, staff, and parents regarding procedures, policies, and events; determine appropriate decisions in response to situations when the principal is not available.
• Coordinate all communication and correspondence, including staff and parent newsletters, handbooks, school calendar, crisis manual, and special communications; responsible for editing the work of others.
• Coordinate all web school news management and school website management.
• Serve as a lead to support staff, including assigning work, monitoring progress, providing instructions under the direction of the principal, and training, supporting, and appraising other building support staff.
• Coordinate scheduling of appointments for the principal and principal staff; maintain a yearly master calendar of activities and events.
• Coordinate with Community Education for scheduling activities and resolve building problems/conflicts.
• Coordinate and verify the substitute management system; direct and support substitutes with assignments and assist in securing substitutes for the building.
• Process attendance and payroll information and account codes for the building.
• Work with administration on staffing needs, including scheduling interviews, processing all personnel forms (employment, change, extra assignments, and leaves), and maintaining personnel records.
• Coordinate technology and phone needs for staff and manage staff security; provide training on technology as needed.
• Process workers' compensation claims and coordinate all claims with Human Resources.
• Maintain student information, including enrollments, reporting, and records; maintain report card data and test results.
• Assist with the coordination of testing and administration.
• Assist the principal in monitoring building revenue and expenditures; monitor budgets and maintain financial records.
• Generate reports, verify and reconcile accounts and purchases, and prepare and process purchase orders for the building.
• For elementary schools: serve as building bookkeeper, ensure vault security procedures, process deposits, monitor and reconcile purchase orders, and maintain W-9 records.
• Assist in the preparation of all special events/programs, including open houses, graduation, kindergarten round-up, registrations, conferences, field trips, and celebrations.
• Coordinate conferences and communication time.
• Respond to emergency healthcare needs of students and staff.
• Assist with mailroom responsibilities and coordinate mailings.
• Coordinate emergency preparedness.
• Assist with transportation issues and needs.
• Maintain an effective, pleasant, inviting, and confidential office work area.
• Provide food/materials for meetings.
• Coordinate volunteer activities.
• Participate in building/district committees.