Profit Center Office Administrator

About the role

Mcdonald Supply is seeking a Profit Center Office Administrator at their Sioux Falls, SD location. Pay for this position ranges from $40,000 to $60,000 annually.

Responsibilities

• Perform accurate and timely invoicing of all customer shipments daily.
• Inform appropriate teammate of any discrepancies noted on tickets that require review.
• Generate daily invoice preview reports for management review.
• Obtain, review, submit, and approve expense vendor invoices in an accurate and timely manner, reconciling within the Accounts Payable (AP) approval system or via credit card statements as needed.
• Review purchase order debit memos and debit cancellations ensuring all required documentation is included and communicate the information to the Centralized AP team in an accurate and timely manner.
• Avoid vendor invoice/purchase order discrepancies for invoice reconciliation by the Centralized AP team.
• Reconcile daily cash sale transaction payments and cash funds in the system, prepare the bank deposit, scan and process checks, prepare and submit required deposit paperwork to the Support Center.
• Reconcile petty cash transactions monthly, prepare and submit required deposit paperwork to the Support Center.
• Create and maintain customer files in the system including tax exemption information, retain customer Tax Exemption Certificates per Company policy.
• Perform daily, weekly, and monthly duties as defined by the Manager and Company policy.
• Investigate, resolve, and respond to all customer, vendor, Credit Manager, and Support Center inquiries in a timely manner.
• Assist co-workers in servicing customers including answering incoming calls, faxing, filing, and photocopying.

Requirements

• 1 or more years of experience in a customer service, accounts receivable, accounts payable, or similar role.
• Knowledge of basic accounts receivable/payable bookkeeping practices and terms.
• Possess a proper and valid driver's license.

Qualifications

• Ability to use Microsoft Office software to communicate via email and to review reports and documents.
• Outstanding customer service and interpersonal communication skills.
• A high level of accuracy and attention to detail.
• Ability to build and maintain a positive working relationship with customers, vendors, and co-workers.
• Ability to research, analyze data, and solve problems.
• Ability to prioritize work projects and multi-task.
• Read, write, speak, and understand English.
• Ability to add, subtract, multiply, and divide, using whole numbers, common fractions, and decimals.
• Ability to learn and operate the computer related systems used to process customer invoices, vendor invoices, and cash sale payments.

Skills

• Microsoft Office proficiency.
• Customer service and interpersonal communication skills.
• Attention to detail and problem-solving abilities.
• Ability to prioritize tasks and work independently.
• Basic math skills.
• Computer literacy and ability to learn new systems.

Benefits

• Full-time benefits (for team members working 30 or more hours per week): Medical, dental, vision, and prescription coverage.
• Accident, Hospital Indemnity, and critical care coverage.
• Life insurance and Long Term Disability.
• Pre-tax accounts for healthcare, dependent care, and commuter benefits.
• Paid vacation, holidays, and sick time (sick time also offered to PT team members as required by state law).
• Paid pregnancy and parental leave.
• Paid day of community service.
• 401(k) Retirement cash account with company contributions.
• Targeted training programs focused on your personal and professional growth.
• Company wellness program.
• Employee discounts.
• College tuition benefits.

Pay

$40,000 to $60,000 annually

Schedule

Full-time