Production Planning Coordinator (dispatch/shipping)

Responsibilities

• Maintain and update Master and Dispatch schedules for all fabrication orders
• Cook up daily production and delivery schedules with Shop Manager, Supervisors, and Detailers
• Arrange trucking with approved carriers and establish daily shipping schedules
• Communicate proactively with customers regarding delivery timelines and updates
• Adjust schedules to accommodate changes in production, customer demand, or logistics challenges
• Serve as a liaison between shop, field, customers, detailers, and carriers to resolve delivery or scheduling issues
• Process freight invoices, Bills of Lading, production tags, and shipping documentation
• Monitor deliveries and ensure shipments are completed accurately and on time
• Support inventory coordination and administrative processes as needed
• Prepare and maintain accurate records and documentation
• Perform additional duties as assigned

Requirements

• Legally authorized to work in the United States without company sponsorship now or in the future
• Two-year degree from an accredited school or college (preferred)
• Prior experience in construction, manufacturing, logistics, or dispatch operations (preferred)
• Proficient in Microsoft Office applications
• Strong communication, organizational, and problem-solving skills
• Ability to manage multiple priorities in a deadline-driven environment
• High level of accuracy and attention to detail

Physical Requirements

• Ability to walk, sit, stand, bend, and perform repetitive tasks
• Ability to lift and handle office equipment as needed
• Use of hands to operate computers and office tools
• Visual ability including close vision and focus adjustment
• Ability to work overtime as required