Production Planning Administrator

General Overview

Incumbents may determine best methods and procedures to complete assignments. Tasks are very complex in nature where considerable judgment and initiative are required in resolving problems and making recommendations. Decisions/actions may have an impact on the department's goals and may go beyond the department. Works under minimum supervision. Situations not covered by standard processes, procedures, and methods are referred to manager or expert resource. May provide functional guidance to others performing similar work. May be considered the expert in areas assigned. Builds internal and external relationships that require exchanging information and providing some explanations in a problem-solving capacity.

Job Responsibilities

• Assists the Associate Planners in releasing shop orders, checking for parts, tracking builds, ensuring timely shipment, and working with manufacturing on issues.
• Maintains responsibility for data integrity, ensuring shop orders get closed, and ensuring customer commitments are met.
• Performs materials requirements planning for lower value components.
• Ensures planning parameters are set correctly, and the MRP is ordering required parts.
• Manages smaller planning projects (e.g., Field Replacement Units) including customer interface, ensuring cards are sorted and tested, and shipments are coordinated.
• May also include planning for test capacity, sort capacity, and on-time delivery.
• Maintains responsibility for creating/updating various customer order sets/reports, spreadsheets, sending out reports to customers, and maintaining these reports.
• Creates part shorts reports for planners.
• Initiates cycle counts for resetting inventory records.
• Captures and coordinates production lines according to customer requirements, tracks efficiency, and acts as an interface with Manufacturing.

Qualifications

• Basic knowledge of production planning fundamentals, scheduling, materials requirements planning techniques, and manufacturing control systems.
• Knowledge of purchasing practices and procedures.
• Knowledge of basic computer applications and the ability to learn and use applications specific to this department.
• Basic math, data entry, and 10-key skills.
• Ability to handle multiple tasks while maintaining attention to detail and accuracy and working under tight time deadlines.
• Ability to evaluate, prioritize, and problem-solve a variety of tasks to ensure their timely and accurate completion.
• Ability to communicate effectively, both verbally and in writing, with a wide variety of internal and external customers.
• Ability to efficiently organize, file, and retrieve hard copy and electronic information relating to the business of the work unit.

Physical Demands

• Duties of this position are performed in a normal office environment.
• Duties may require extended periods of sitting and sustained visual concentration on a computer monitor or on numbers and other detailed data.
• Repetitive manual movements (e.g., data entry, using a computer mouse, using a calculator, etc.) are frequently required.

Experience and Education

• Four to six years of relevant experience.
• Additional courses after High School, or an equivalent combination of education and experience.
• Educational requirements may vary by geography.