Production Manager

Job Description

• Advance production schedules and staging/personnel requirements for each concert with tour managers, musicians, agents, and rental clients.
• Develop and distribute detailed production schedules for all concerts, rental events, and rehearsals with venue and LJMS staff, as needed.
• Notify facilities of any incidents requiring documentation.
• Conduct a concert check-in prior to the start of each performance and at intermission.
• Act as fill-in Stage Manager when the Production Coordinator / Stage Manager is unavailable.
• Oversee rental tech calls and meetings, as needed.
• Act as backup production contact for rental events as needed.

Staffing & Scheduling

• Train, supervise, and evaluate production staff, including coaching, performance management, and annual evaluations.
• Hire and train seasonal staff, including SummerFest stage managers.
• Schedule IATSE crew to satisfy stage requirements for load-ins, rehearsals, and concerts.
• Work closely with the Tech Director to schedule internal tech positions for concerts and events and additional IATSE needs.
• Contract and schedule vendors for rental, delivery, transfer, and pickup of any required backline instruments and equipment, as assigned.
• Maintain and update monthly production staffing schedules with the Artistic Planning Director.

Budgeting & Administration

• Oversee the creation of production budgets for SummerFest and Winter Seasons, with the artistic programming team.
• In collaboration with the artistic programming team, develop and monitor budgets for all production activities, ensuring that artists’ needs are met within budget.
• Maintain proper records including performance reports, YTD budget actuals, settlements, invoices, and executed contracts.
• Submit all invoices to the Production Coordinator for processing.
• Manage the ArtsVision database calendar, schedule concert allotments, and add relevant production information, equipment, and timelines.
• Lead weekly MAPLE meetings and other joint meetings with artistic, production, tech, and facilities.
• Prepare budget projections as needed.
• Review prospective artist and performance rider requirements for budget and production feasibility.

Contract Process

• Coordinate with artistic programming staff to ensure that artists’ requirements are understood and met during the contract process.
• Oversee all outside venue contracts and advance concert production requirements with the venue, as assigned.
• Oversee the APM's development of production estimates for visiting presenters.
• Review rental contracts and standard operating procedures with the APM and Artistic Rentals & Partnerships Director.