Production Manager

Location: New York, NY (Hybrid)
Department: Marketing
Employment type: Volunteer/Internship
Start date: Immediately upon hire

About the role

The Production Manager at Shall See Theater oversees the technical realization of all productions and programs, ensuring that artistic vision is achieved within budget, schedule, and resource constraints. As a key operational leader, this person participates in the management of production calendars, staffing, budgets, and logistics with show-specific staff. This role also participates in venue selection processes, communicates technical requirements with venues, and provides feedback and evaluations to show producers. Additionally, the Production Manager is responsible for creating and maintaining production paperwork templates and workflow systems to support efficient and consistent operations as the organization grows.

Responsibilities

• Production Oversight
  • Manage and track a master production calendar for each artistic season.
  • Supervise and guide production managers for each specific project through the production process, abiding by Shall See Theater production guidelines.
• Budget & Resource Management
  • Assist the Managing Director and show producers in the venue searching process, providing technical insights and support.
  • Develop and manage production budgets in collaboration with the Managing Director.
  • Source and negotiate with vendors for rentals, purchases, and labor needs.
• System & Template Development
  • Design and maintain standardized production templates (e.g., calendars, calls, reports, tech schedules, crew lists).
  • Establish organizational best practices for production documentation and filing.
• Health, Safety & Compliance
  • Ensure all activities comply with safety standards and venue policies.
  • Oversee risk assessments and maintain incident documentation.

Qualifications

• Fluent in English. Fluent in Mandarin Chinese is a plus.
• 1-2 years of production management experience, preferably in a nonprofit or mission-driven theater. Educational experiences also count.
• Strong knowledge of production processes, technical theater, budgeting, and scheduling.
• Proficiency in Google Workspace, Excel, and basic drafting/diagramming tools (e.g., Vectorworks, QLab, Canva).
• Exceptional organizational and communication skills.
• Experience developing templates and infrastructure for repeatable production processes.
• Calm under pressure, adaptable, and a collaborative problem solver.