Product and Procurement Administrative Assistant

Role Overview

Execute well-defined administrative tasks, related to suppliers and/or orders and/or products and/or brands and/or related to the purchasing, procurement, buying areas. Collect and process data and information in a timely manner and generate reports, according to TVH procedures, to ensure correct, complete and timely insights that support the procurement process.

Responsibilities

• Product / Purchase Administration - Conduct basic administration and maintain data in applicable systems. Input product or purchase data to support the accurate and efficient delivery of product / purchase / services.
• Maintain, compile and record data into the applicable systems, following defined procedures, requires individual judgement, detailed knowledge of procedures and quality control of (purchasing) data.
• Information Provision - Respond to basic queries from stakeholders (customers, suppliers or employees outside the immediate work area) by providing information, referring more complex issues to others.
• Serve as point of contact on routine/day-to-day questions and provide information.
• Data Entry & Documentation - Review, register and adjust data, according to agreed procedures and rules, to make sure all stakeholders have accurate information.
• Monitoring - Monitor progress and quality of (purchasing) processes and/or data and, if needed, execute changes taking into account the set goals and objectives, ensure at all times insight in status and enable correct finalization.
• Compliant Declarations - Follow a straightforward mandatory procedure to ensure that work is carried out to the required quality standards and/or to ensure adherence to external regulatory codes and internal codes of conduct. Obtain and process declarations of origin and material safety data sheets from suppliers, in order to always have the most up-to-date declarations and safety data in accordance with legislation.

Qualifications

• Must possess a minimum of one year work experience performing substantially similar administrative essential functions.
• Demonstrates proficiency using Google Mail, Sheets, Docs, Calendar, and Excel.
• Hands-on experience navigating and using Oracle (or similar ERP systems).
• Comfortable working in a warehouse environment, including moving parts, performing sample retrieval, and managing outgoing sample shipments.
• Preferred - Associate’s degree from an accredited college or university in related field of study.
• Proven experience pulling data reports and conducting accurate data analysis to support business decisions.
• Demonstrates effective verbal, written and interpersonal communication skills with a proven ability to communicate effectively across all levels of the organization.
• Demonstrates effective organizational, time management and follow up skills.
• Demonstrated ability to effectively manage and prioritize multiple tasks.
• Must be team oriented, possess a positive attitude and collaborate effectively with others to achieve goals in a fast-paced, deadline driven environment.
• Demonstrated ability to work with other departments to achieve business objectives.
• Demonstrated desire and commitment to promote and share the TVH mission, vision, values, and culture.

Benefits

Standard benefits such as medical, dental, and vision, plus unique benefits such as our onsite health clinic and our incredible dollar for dollar 401(k) match up to 6%. At our HQ, there’s an on-site preschool, restaurant and where you can get active or enjoy our regular team get-togethers. We also offer hybrid work schedule, opportunities for professional development, including access to LinkedIn Learning and many in-house/external training courses, on-site restaurant, café, pre-school, fitness/social area, employee gardens and more. Health and Wellness program and on-site facilities, company commitment to sustainable growth.

About TVH

TVH is a parts specialist for quality parts and accessories for material handling, industrial vehicles, and construction and agricultural equipment. Working at TVH is opting for a company that excels as an international market leader and is well-known for its unstoppable craving for innovation. We celebrate diversity and are committed to creating an inclusive environment for all employees.