Procurement Specialist - Vendor Registration

About the role

The Procurement Division provides integrated procurement strategies aligned with County department needs for goods, services, and technology, including formal and informal solicitations, policy development, IT purchasing, contract development, strategic spend analysis, vendor management, and consultation. This position provides guidance and support to Mecklenburg County departments in procurement of goods and services under minimal supervision, performing basic informal procurement activities including vendor registration, purchase order completion, spend data reporting, assisting with contract-execution documents, and supporting additional procurement project needs as assigned.

Essential Functions

• Vendor support: answer telephone calls, correspondence, and requests for assistance from vendors; research and provide information; explain County purchasing policies and procedures; provide copies of RFP and bid invitation information upon request
• Collect and provide initial analysis of data to be used by procurement
• Ensure proposals and quotes are completely and appropriately completed; verify product and pricing information and contact vendors if needed
• Produce reports tracking contract expiration dates or spending for assigned categories or departments
• Monitor and analyze a variety of financial records and data sources
• Prepare related special reports and studies, including cost studies, budgetary reports, and related documentation
• Analyze purchase order requests; confer with department personnel regarding specifications, quantity and quality of merchandise; assist or manage the opening of public bids
• Review departmental requisitions to generate purchase orders and distribute purchase orders to suppliers; contact prospective vendors to determine availability, delivery, and cost
• Collect and reconcile all purchasing card statements and all required documents related to new or amended contracts and ensure contract package is complete and ready for signature routing process
• Assist Procurement Analyst in gathering and analyzing required documents for sourcing and enterprise initiatives

Minimum Qualifications

Experience: A minimum of two years of accounting or relevant experience
Education: High School Diploma or equivalent
Combination of relevant education and relevant experience accepted: Yes
Licenses and Certifications: May require a valid North Carolina or South Carolina Driver's License

Preferred Qualifications

• Associate degree in Business or a related field
• A minimum of two years of experience in a procurement environment completing procurement transactions related to goods, services and/or information technology purchasing
• Power BI
• Advanced Excel skills

Knowledge, Skills, and Abilities

Knowledge of:

• Standard local government accounting and purchasing principles and practices
• Arithmetic, algebra, geometry, calculus, statistics, and their application
• The structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
• Principles and processes for providing customer service

Skills:

• Understanding written sentences and paragraphs in work related documents
• Talking to others to convey information effectively
• Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems
• Using mathematics to solve problems
• Using independent judgment and discretion in order to interpret and apply federal, state, and local fiscal regulations and to analyze and correct budgetary problems and errors

Abilities:

• Applied Learning: Assimilating and applying new job-related information in a timely manner
• Communication: Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the information provided
• Decision Making: Identifying and understanding issues, problems and opportunities; comparing data from different sources to draw conclusions; using effective approaches for choosing a course of action or developing appropriate solutions; taking action that is consistent with available facts, constraints and probable consequences

Computer Skills: Proficient in various computer applications and software including Microsoft Office Suite

Pay

Salary Range: $47,393.00 – $71,089.00. This is a non-exempt (hourly) position. Pay rates are based on education, skill, experience level and internal equity.