Procurement Specialist (Per Diem)

Job Summary

The Procurement Specialist is responsible for assisting with smooth operations of purchasing and vendor-related activities within the Penn Primary Care (PPC) and Penn Specialty Practices (PSP) areas of Penn Medicine Medical Group (PMMG).

Accountabilities

• Point of contact for PPC/PSP returns and receivers issues
• Supports the invoice resolution processes for PPC/PSP practices including assisting in the resolution of credit hold, receipts, etc.
• Aids in the updating of PO20 when resolving invoices/receivers/returns/subs issues
• Aids in the daily work processes for Invoiced Not Received (INR) issues related to Blanket and Standing orders
• Helps all customers/end users with any issues related to INR Blanket and Standing Orders
• Supports the invoice resolutions process with Accounts Payable (AP) and ensures invoices are matched
• Aids requestors in contacting vendors for order status and tracking information
• Contacts vendors to rectify and control INR Blanket and Standing orders issues
• Works closely with the Risk Notified Inventory (RNI) team on any conflicting issues related to INR
• Uses the Lawson INR reports to monitor, improve, and control INR Blanket and Standing orders discrepancies
• Supports the RNI team with the Received not Invoice (RNI) reports and Blanket/Standing orders
• Supports PPC/PSP Requestors on the unreleased receivers reports
• Functions as a liaison for running system reports
• Aids in communicating backorder issues to the requestors
• Aids in backorder resolution and finding appropriate substitute/replacement
• Performs duties in accordance with Penn Medicine and entity values, policies, and procedures
• Performs other duties as assigned to support the unit, department, entity, and health system organization

Qualifications

• High School Diploma (Required)
• 3+ years of experience in a medical office environment or in administrative and/or operations support roles. (Required)
• Bachelor’s Degree and 2+ years in procurement/supply chain experience (Preferred)