Procurement Specialist

Key Responsibilities

• Procurement Execution & Purchasing
• Procure materials, supplies, equipment, and services required by internal departments
• Process requisitions and convert them into purchase orders within procurement systems
• Ensure purchasing decisions align with price, quality, quantity, and delivery requirements
• Track purchase orders, backorders, and deliveries to ensure on-time fulfillment
• Supplier Sourcing & Vendor Management
• Identify, evaluate, and onboard new suppliers
• Obtain and compare multiple quotes for requisitions to ensure best value (aligned with internal requirements)
• Build and maintain strong relationships with vendors
• Resolve issues related to pricing, delivery delays, or product quality
• RFQ / Bidding Support
• Support formal bidding processes for goods and services
• Analyze supplier quotes and recommend best options
• Affiliate in negotiations for pricing, terms, and conditions with suppliers
• Inventory & Order Management
• Maintain inventory levels and demand to avoid shortages or overstock
• Expedite or defer purchase orders to maintain proper inventory levels
• Cross-coordination with warehouse and operations teams to ensure accurate receiving
• Cross-Functional Coordination
• Work with internal departments to understand purchasing needs
• Collaborate with Buyers, Purchasing Coordinators, finance, and logistics teams
• Communicate order status and resolve issues in a timely manner
• Compliance & Process Adherence
• Ensure all purchases go through proper approvals and ReqLogic workflow
• Follow procurement policies, procedures, and audit requirements
• Maintain accurate procurement records and documentation

Qualifications

• Education & Experience
• Bachelor’s degree in Supply Chain, Business, or related field (preferred)
• 2–4+ years of experience in procurement, purchasing, or supply chain
• Experience with ERP/procurement systems (ReqLogic, Great Plains preferred)