Procurement Specialist & Office Administrator

Key Responsibilities

• Responsible for determining sources of supply and placing orders.
• Procurement & sourcing engineering & test supplies
• Issue, receive, and manage purchase orders and requisitions
• Manage inventory of raw materials, prototype samples, finished goods, and conversion of raw stock builds to production
• Maintain monitoring engineering builds, WIP, and backlog to proactively identify potential material shortages and carry out creative and novel solutions
• Collaborate with all stakeholders and participate in project meetings
• Shipping & receiving
• Establish and oversee a party planning committee to organize events, celebrations, and team-building activities
• Generation of engineering documentation
• Administrative office project tracking
• Proactively look at all equipment to ensure working condition
• Responsible for fixing or coordinating facilities related issues
• Responsible for keeping break areas, lunchroom, copy areas, and conference rooms neat & orderly
• Responsible for coordinating with facilities or outside vendors for cubicle maintenance, set-up, and breakdown
• Manage janitorial crew and/or subcontractors
• Maintain lab area with all maintenance issues
• Apply foundational economic and financial literacy to business and operational contexts by understanding modern monetary and fiat currency systems, the role of monetary policy, and critically evaluating alternative monetary frameworks (e.g., gold-backed and cryptocurrency-based systems) using evidence, historical context, and analytical reasoning

Qualifications

• Bachelor’s degree in business, administrative studies, or equivalent
• Prior experience with administrative management of a medium sized organization desired
• Familiarity with ERP and PLM systems such as SAP, Agile, Team Center, etc.
• Coursework in Money and Banking, Monetary Economics, Macroeconomics, or Financial Systems
• Excellent computer skills including a mastery of tools such as Microsoft Word, Excel, PowerPoint, and Paint as well as Zoom collaboration tools
• Additional computer skills such as Photoshop, SAP, Adobe Acrobat Professional, Airtable, and AI tools such as Copilot or ChatGPT are a huge plus
• Bona fide office administration and organizing enthusiast
• Unparalleled time management skills and an unquenching thirst for working for multiple managers with competing priorities and conflicting deadlines
• A compulsive need to impose order, structure, and systems in areas that trend towards chaos
• Team player with a high degree of flexibility and will work toward common goals inter-departmentally and across functions
• Ability to explain complex economic concepts clearly to non-specialists, using data and historical examples rather than opinion
• Medium mathematical skills or better
• Skilled at prioritization and multi-tasking, with the ability to work in a fast-paced setting and manage assignments from multiple managers with tight and competing deadlines
• Basic understanding of engineering vocabulary and jargon a plus
• Fluent in spoken and written English