Procurement Specialist

Overview

The Procurement Specialist is responsible for providing purchasing assistance to departmental staff regarding purchasing fundamentals of organization’s practices, procedures, and policies. Under minimal supervision, responsibilities include technical and professional level duties. Subject matter expert (SME) regarding the full procure to pay (P2P) lifecycle.

Key Responsibilities

• Actively communicates with internal and external stakeholders at all levels to represent the purchasing department in all forums (group, individual, etc.).
• Prioritize, manage, and shift multiple priorities/deadlines as assigned.
• Identifies and resolves problems in a timely manner.
• Gathers and analyzes information skillfully. Develops alternative solutions.
• Completes daily assigned tasks independently and accurately.
• Guides complex purchase requisitions and purchase orders for supplies, equipment, and services.
• Certify/Use ERP solution to process orders, document order confirmations, review match exceptions, run reports, and guide end users on the appropriate use of ERP.
• Effectively verify pricing through Supply Chain’s contract tools, including but not limited to, contract lifecycle management (CLM), Group Buying Organization (GPO), and ERP solutions to ensure accuracy of associated purchase orders, items and invoicing.
• Submit supplier and item modifications through current processes and tools as identified by Procurement for corrective action in the ERP.
• Reviews quotes for accuracy.
• Achieve specific purchasing goals and metrics.
• May also involve assisting to improve established purchasing procedures.
• Responds promptly to requests for service and assistance as needed.

Other Requirements

• Associates degree in a relevant field of study finance, accounting, business management preferred.
• No specific certification or licensure required.
• 4+ years of Contracted and Purchased Services and Blanket Purchase Order experience. (healthcare supply chain required)
• 3 years healthcare purchasing agent experience (Required)
• 3 years Healthcare Procurement Software Systems/ERP (Required)
• Experience managing purchase orders, blanket purchase orders, and vendor contracts
• Experience working in a healthcare supply chain environment
• Strong ability to maintain accuracy, compliance, and documentation standards

Key Skills & Competencies

• High attention to detail and accuracy
• Strong understanding of contract terms and purchasing standards
• Strong computer and system proficiency
• Strong organization, communication, and follow-up skills

Benefits

We provide market-competitive compensation packages, inclusive of base pay, incentives, and benefits. The base pay rate for Full Time employment is: $53,248.00-$88,753.60. Additional compensation may be available for this role such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.

• Medical, Dental, Vision plans
• Adoption, Fertility and Surrogacy Reimbursement up to $10,000
• Paid Time Off and Sick Leave
• Paid Parental & Family Caregiver Leave
• Emergency Backup Care
• Long-Term, Short-Term Disability, and Critical Illness plans
• Life Insurance
• 401k/403B with Employer Match
• Tuition Assistance – $5,250/year and discounted educational opportunities through Guild Education
• Student Debt Pay Down – $10,000
• Pet Insurance
• Legal Resources Plan
• Careers at Sentara Health