Procurement Specialist I

About the role

The Procurement Specialist I is responsible for sourcing activities for estimating support on projects in the Deal Development phase and procurement execution activities for projects in the award phase. The role involves managing work in a fast‑paced environment on sourcing events of standard to medium criticality materials, equipment, and subcontracts, executing early procurement or pre‑mobilization checklist sourcing events, participating in Deal Development and supporting estimating efforts (including issuing RFIs), conducting research and developing sourcing strategies, and developing supplier relationships.

Responsibilities

• Focus on contract life‑cycle management and administration, and overall supplier management and relationship building.
• Establish core contract management processes and contract content to monitor and manage contract compliance.
• Participate in Deal Development and support estimating efforts, including issuing Request for Information (RFI’s).
• Lead in procurement execution for standard to medium criticality sourcing events, including:
  • Conduct research and develop sourcing strategies for assigned items.
  • Develop supplier lists and issue RFP packages and RFP amendments for various standard to high criticality/complex equipment, material and services at best value to Zachry.
  • Conduct bidder conferences and coordinate discussions between bidders and technical personnel.
  • Perform evaluation of proposals and conduct supplier negotiations.
  • Write supplier recommendations that explain and support the source selection process and decision.
  • Understand terms and conditions and contract formation.
  • Negotiate award of contracts to suppliers.
  • Support contract administration and subcontract management.
  • Participate in supplier and subcontractor kick‑off meetings.
  • Participate in supplier and subcontractor close‑out meetings.
  • Scope and negotiate contract change orders and amendments.
  • Participate in weekly procurement meetings.
  • Manage work in a fast‑paced environment, focused on complex, standard to medium profile technical items.
  • Maintain knowledge of procurement processes and procedures and execute in accordance with Zachry’s standard operating procedures.
  • Maintain knowledge of Oracle, Aconex PPMS, and other job‑specific IT support systems.
  • Develop and maintain strong relationships with suppliers, engineers, construction and key stakeholders and personnel.

Qualifications

• High School Diploma or GED
• Minimum 0 years of related experience
• Ability to work independently, think and plan ahead and bring issues to attention of management.
• Ability to operate Microsoft suite.
• Ability to work in a fast‑paced environment, detail oriented and provide accurate work products.
• Experience using Microsoft Office Productivity tools (Office 365, SharePoint, Teams, etc.) (preferred)
• Experience creating document templates and workflows in industry digital document approval platforms like DocuSign and Adobe Sign would be beneficial.
• Some travel may be necessary 25% or less (when required).
• Added plus: Bachelor’s degree or a diploma with equivalent working experience in lieu of a degree.
• 1‑2 years related experience preferred.
• Preferred large industrial construction procurement experience.
• Prefer experience in multiple industrial market sectors.
• Prior experience interfacing with client and engineering entities preferred.

Requirements

• Physical Demands: Employee will be required to communicate in person, via telephone, email, use of arm/hand steadiness, manual dexterity, finger dexterity, multi‑limb coordination, oral expression, and comprehension. May be required to lift, carry and move objects safely.
• Work Environment: Work will be in a conservative corporate office environment operating and functioning at a fast pace. Working out of cubicles near other various colleagues who are also in cubes. Some may refer to these workspaces as cube farms. Our corporate campus includes an on‑site café with various daily breakfast, lunch and snack‑time selections, a sizeable fitness center equipped with various state of the artwork out equipment & weights, outdoor walking/jogging‑path, herb garden, basketball half‑court, sand‑volleyball court, soccer field, as well as a clinic with a certified nurse pra