Procurement Specialist I

Summary

Provides comprehensive administrative support to Project Managers throughout all phases of project execution. Responsibilities include sourcing vendors and subcontractors, obtaining pricing for Requests for Quotes (RFQs), preparing bid abstracts, processing purchase requisitions, purchase orders, and contract modifications, and maintaining accurate project documentation within company systems. The role supports project financial management by tracking costs, validating invoices, assisting with invoicing, reviewing accounts payable documentation, monitoring accounts receivable, and ensuring required documentation, including payment releases and certified payrolls, is complete and properly filed. Additional responsibilities include coordinating project setup, maintaining project files, preparing and editing project plans and client submittals, coordinating project-related travel, supporting project closeout activities, assisting with asset management and equipment reporting, processing and tracking timesheets and expense reports, coordinating base pass issuance, and participating in required training and meetings.

Responsibilities

• Source vendors and subcontractors
• Obtain pricing for Requests for Quotes (RFQs)
• Prepare bid abstracts
• Process purchase requisitions, purchase orders, and contract modifications
• Maintain accurate project documentation within company systems
• Track costs and validate invoices
• Assist with invoicing and review accounts payable documentation
• Monitor accounts receivable
• Ensure required documentation, including payment releases and certified payrolls, is complete and properly filed
• Coordinate project setup and maintain project files
• Prepare and edit project plans and client submittals
• Coordinate project-related travel
• Support project closeout activities
• Assist with asset management and equipment reporting
• Process and track timesheets and expense reports
• Coordinate base pass issuance
• Participate in required training and meetings

Minimum Qualifications

• 0–5 years' experience in administrative work
• 0–2 years' experience in problem solving, customer service, accounts payables, and database entry with a proven track record of improving systems or processes

Preferred Qualifications

• Associate degree with 2 years' experience in a Microsoft Office environment with Word and Excel skills

Education Requirements

• High school diploma or GED required

Pay

$48,000 to $52,000 annually, commensurate with experience and qualifications.

Schedule & Travel

Minimal travel required for training (5–10%).

Benefits

• Medical/Dental/Vision insurance
• Life insurance
• Vanguard retirement savings plan including both traditional and Roth 401(k) with up to 4% match and lowest in class fees
• Health savings account (HSA) with investment option
• Flexible spending account (FSA)
• Paid annual leave
• Paid maternity/paternity leave
• Tuition reimbursement
• Voluntary benefits options
• Work from home option

About CAPE

For 35 years, CAPE has delivered construction and environmental remediation solutions to governmental and private organizations nationwide. As a $100 M small business, CAPE has nationwide contracts with the USACE, USN and USAF totaling over $20 B in prime contract capacity. As a top 3 SB in the industry, CAPE's $12 B portfolio also includes unrestricted contracts where they compete against large businesses for task order awards. Most recently in the unrestricted area, CAPE won a $30 M+ groundwater treatment plant construction project for the USACE in New Jersey. CAPE routinely partners with other small and large businesses to provide better responsiveness in support of achieving client goals. CAPE's projects are high-profile environmental remediation projects involving cleanup of contaminated soil, groundwater, and sediment. The culture of the company is one of working together to achieve clients' objectives, company goals, and employees' professional goals, succinctly and accurately defined as "We, Not Me" behavior. To ensure long-term, sustainable growth, CAPE tailors its 3-year vision to be ahead of the industry in delivering projects, align with clients and team partners to improve existing market share, and develop new services to support smart growth.