Procurement Specialist

Transactions

• Reviews incoming purchase requests to insure specifications and/or descriptions are adequate and properly describe the product or service being purchased.
• Collaborates with stakeholders and supervisors (as needed) to determine the appropriate procurement plan.
• Captures and processes the required administrative information and/or documents necessary for the purchase request.
• Executes procurement plan which may include: Issuing a variety of solicitations types which may include Requests for Information, Requests for Qualified Contractors, Requests for Qualifications, Requests for Quotes, and Requests for Proposals, reviewing and analyzing responses, and facilitating their award.
• Analyzes requests for non-competitive procurements in excess of the competitive bid threshold and conducts necessary due diligence activities.
• Analyzes a variety of documents obtained from campus customers and suppliers to determine if they meet policy and procedure requirements.
• Utilizes creative problem solving techniques to bring purchases to completion.
• Elevates issues to supervisor when additional approvals are needed.

  Strategic Sourcing

  • Establish or enable value generating contracts based upon information/direction from Sourcing Management Team.
  • Educate campus on the benefits of strategic supplier partnerships and contracts to enhance service and leverage supplier relationships.
  • Based on customer relationships, marketplace knowledge, and understanding UGA purchasing practices, develop and submit plans for strategic sourcing opportunities to the Sourcing Management Team.

    Engagement and Process Improvement

    • Proactively engages with campus partners and builds positive work relationships with customers in order to become a trusted adviser.
    • Develops an understanding of customer business requirements and identifies opportunities for business process improvement.
    • Develops plans to capitalize on these opportunities and submits them to their managing Senior Procurement Specialist for approval.
    • If recommendation is approved, the Procurement Specialist plays an active role in implementing process improvement and assessing the effectiveness of changes.
    • Affords support and cross-trains with other Procurement Specialists.
    • Participates in professional development activities expanding their skills and knowledge in order to maintain their State of Georgia certification and also to provide better services to the UGA community.
    • Serves on sourcing committees for multi-institutional agreements.

      Contract Creation and Oversight

      • Selects appropriate contract templates.
      • Reviews and negotiates contracts and terms and conditions, compiles finalized contract documents, executes contracts and facilitates loading of contracts into purchasing system as needed.
      • Serves as lead coordinator of UGA/Supplier relationship for contracts assigned to the Procurement Specialist, reviews contract utilization, and keeps Sourcing Management Team informed of contract issues related to each contract assigned to the Procurement Specialists.
      • Analyzes contracts to identify risk exposure, determines if a Procurement contract management plan is warranted and if so, develops contract management plans commensurate with the identified risks.
      • As appropriate verifies that contract management plans developed by Procurement are being implemented effectively.
      • As appropriate, serves as the contract manager taking an active role in ensuring the specific elements of the contract management plan are met.
      • When contract disputes arise, the Procurement Specialist leads efforts to resolve disputes which may involve identifying and coordinating with additional resources.

        Other Duties as Assigned

        • Percentage of time 5

          Contact Information

          Recruitment Contact: Megan Sheridan
          Email: mwilkes1@uga.edu
          Phone: [Not provided]