Procurement Specialist

About the role

This role serves as a support role for key technical and operational liaisons between PeopleSoft and the State’s procurement functions, ensuring seamless system integrations, data accuracy, and alignment between internal workflows and public‑facing solutions.

Responsibilities

• Provide direction, guidance and assistance to agency staff, vendors, and other stakeholders related to procurement.
• Aid in problem resolution and administration of contracts.
• Analyze information, prepare response, and take any necessary action with vendor, agency or employee.
• Serve as liaison between vendors, the agency, and employees.
• Maintain vendor contacts to investigate discrepancies, exchange information and resolve issues.
• Troubleshoot problems related to procurement including system issues or discrepancies.
• Provide input on solutions and suggestions for improvements to administration and execution of contract management, procurement, and supplier performance.
• Create and interpret complex quantitative and qualitative analyses, forming hypotheses, synthesizing conclusions, and assisting to implement change.

Requirements

• Basic knowledge of the principles of complicated contract management and negotiation is required.
• Ability to perform client relationship development, problem identification, analysis, and resolution, data-intensive analysis, negotiate contracts, and resolve conflicts.
• Experience with and/or knowledge of PeopleSoft E-Procurement or another ERP (Enterprise Resource Planning) Procurement and Financial system is preferred.
• Ability to apply knowledge/expertise of contract management principles to various commodities and services is required.
• Ability to work independently, anticipate problems and initiate corrective action.
• Ability to effectively plan and organize work of section.
• Ability to delegate work, set clear direction, and manage workflow.
• Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skillsets.

Qualifications

• At least 5+ years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.
• A degree is not required.

Skills

• Complicated contract management and negotiation.
• Data-intensive analysis.
• Negotiation.
• Problem identification and resolution.
• Contract drafting.
• ERP (Enterprise Resource Planning) Procurement and Financial system knowledge.
• Vendor and employee liaison.
• System troubleshooting.
• Complex quantitative and qualitative analysis.

Benefits

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans.
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards.
• Health savings account, which includes bi-weekly state contribution.
• Deferred compensation 457(b) account (similar to 401(k) plan) with employer match.
• Two (2) fully-funded pension plan options.
• A robust, comprehensive program of leave policies covering a variety of employee needs.
• Education Reimbursement Program.
• Group life insurance.
• Referral Bonus program.
• Employee assistance program that allows for covered behavioral health visits.
• Qualified employer for the Public Service Loan Forgiveness Program.
• Free Parking for most positions.
• Free LinkedIn Learning access.

Pay

The salary for this position traditionally starts at $59,800.00 but may be commensurate with education and work experience. Use our Compensation Calculator to view the total compensation package.