Procurement Specialist

Be a part of an innovative and collaborative team driving a safer transportation system for Arizona.

About the role

Management of the entire procurement process in the area of assigned commodities/services of a complex and technical nature. Working under general supervision, develops, negotiates, awards, and administers contracts, agreements, and leases. Analyzes and interprets technical data, policy, and regulatory information to plan and coordinate procurement and contract activities.

This position may offer the ability to work remotely within Arizona, based upon the department's business needs and continual meeting of expected performance measures. The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust.

Responsibilities

• Process procurement requisitions.
• Prepare, issue, open, evaluate, and award complex solicitations.
• Conduct presentations, negotiate request best and final offers, evaluate/award.
• Conduct various meetings with customers, pre-bid/offer conferences with vendors, and evaluation committee meetings.
• Participate in focus group meetings.
• Provide timely assistance to customers in developing complex technical and performance specifications in areas of specialization.
• Provide courteous, responsive assistance to customers.
• Recognize issues and identify actions to address them within the applicable statutes and rules; elevate to supervisor when necessary.
• Effectively and efficiently administer resultant contracts in accordance with contractual provisions; may conduct post-award meetings.
• Timely contract extension or re-bid.
• Analyze requests, authorize, and effectuate applicable contract amendments/change orders.

Requirements

• Knowledge of Arizona Procurement Code, Commodity Codes, Federal Antitrust Laws, and Federal Acquisition Regulations, as well as knowledge of the ADOT and State procurement process.
• Knowledge of ADOT organizational structure and various ADOT and State policies and procedures.
• Considerable knowledge of procurement and accounting software, as well as word processing, spreadsheet, and database applications.
• Skill in project management, negotiation, research, and analysis.
• Strong communication and time management skills.
• Skill in interpretation of laws, rules, and regulations pertaining to the lawful procurement of goods and services.
• Excellent public contact/customer service skills and verbal and written communication skills.
• Proficiency in various software programs including Google Workspace, MS Word, Excel, Access; Advantage; E-procurement System.
• Ability to plan, organize, coordinate, and prioritize activities to best meet department needs.
• Negotiation and problem-solving ability.
• Maintain confidentiality with purchasing and procurement details.
• This position requires driving or the use of a vehicle as an essential function of the job. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance.

Qualifications

• Bachelor's degree in supply chain management or other related field, or training from professional associations or higher education in public procurement or related fields.
• Preferred procurement certification, such as Certified Professional Public Buyer, Certified Public Purchasing Officer, or other public procurement certification.
• Preferred candidates with one or more years of experience working in the public sector in areas of related responsibilities such as sourcing, purchasing, and contract management.

Benefits

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave: up to 12 weeks per year for a newborn or newly-placed foster/adopted child (pilot program)
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• Flexible remote work options available based on department needs and performance

Pay

$57,986.10 - $67,098.61 annually, with an anticipated salary of $62,098.61.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify). Mandatory participation in the Arizona Retirement System (ASRS) is required.