Procurement Specialist

Description

The Procurement Specialist will coordinate with operations and accounting as it relates to the purchasing process to meet business needs.

Essential Job Duties

• Creates and manages Purchase Orders (POs), including entering received goods and services and identifying missing items.
• Follows up with field employees to investigate and resolve inaccurate POs and discrepancies.
• Ensures field teams report goods and services received within the 48-hour requirement.
• Utilizes the ERP system to obtain supporting records (e.g., bill of lading tickets, charge slips, service tickets) to complete the PO process.
• Reviews open POs weekly to confirm accuracy and validity.
• Aids in the accounts payable month and quarter end closings.
• Interacts with vendors to follow up on pending or missing invoices.
• Sets up POs for approved projects, including Authorization for Expenditure (AFE) projects, and communicates details to vendors and managers.
• Works with the CAO to implement a much-needed PO system within the company.
• Tracks POs for all AFE and project work in coordination with field managers and rest of staff.
• Ensures all purchases are initiated with a PO and escalates unresolved discrepancies as needed.
• Manages and resolves invoice discrepancies and disputes.
• Aids with month-end and quarter-end close processes, including reconciliation of AFE projects and vendor coordination.
• Supports implementation and improvement of the company’s PO system.
• Assists with other duties as assigned based on company needs.

Compliance

• Complies with all Company policies and procedures;
• Adheres and is compliant to safety and environmental guidelines.

Minimum Qualifications

• High School Diploma or comparable such as GED;
• Oil and gas industry experience;
• Strong organization, planning and time-management skills for multiple priorities and deadlines;
• Customer service skills with the ability to work with a variety of work styles;
• Able to effectively communicate with all levels of organization;
• Able to adapt in a fast-paced environment where change is a constant;
• Proficient in MS office (Word, Excel, PowerPoint, etc.);
• Proactive problem-solver with strong critical and analytic skills;
• Strong attention to detail;
• Able to travel as needed.

Preferred Qualifications

• Bachelor’s Degree in Business Administration, Business Law, Finance, Purchasing, or a related field;
• SWD or Midstream Experience;
• Experience with NetSuite or similar ERP systems.

Physical Requirements & Working Conditions

• Must be able to sit for extended periods of time at a desk and working on a computer;
• Must be able to lift up to 15 pounds;
• Standard office environment.

Equipment Used

• Computer/laptop;
• Desk phone and mobile phone;
• Multi-purpose copier/printer;
• Standard office supplies.