Procurement Specialist

About the role

New York State Homes and Community Renewal (HCR) is the State’s affordable housing agency, with a mission to build, preserve, and protect affordable housing and increase homeownership throughout New York State. This position is with HCR's Housing Trust Fund Corporation (HTFC).

Responsibilities

• Developing, evaluating or reviewing Requests for Proposals (RFPs), Requests for Bids (RFBs), Requests for Qualifications (RFQs), Requests for Information (RFIs), Sole/Single Source Procurements, Preferred Source Procurement, Discretionary Spend Procurements, and other related procurements from end-to-end
• Maintaining accurate procurement records
• Performing routine administrative processes associated with procurements and contracts including, but not limited to, monitoring the reviews of contractor performance and compliance
• Performing contract monitoring tasks including addressing any necessary contract modifications and contract amendments
• Aiding with matters relating to minority and women owned business enterprises and service disabled veteran owned businesses
• Creating requisitions and purchase orders in the State’s Financial System
• Performing general research
• Aiding with FOIL requests
• Maintaining procurement databases and reviewing/modifying/generating various related reports
• Effectively managing communication, both orally and in writing, with agency staff and vendors, and other outside parties
• Performing tasks relating to internal controls
• Performing analysis in detecting trends in procurement matters
• Ability to learn, understand and follow the Agency’s procurement policies/procedures
• Ability to learn, understand and follow State procurement statutes
• Ability to learn and understand the different procurement vehicles and the associated processes
• Aiding in other procurement and contract matters in the Unit, as directed

Qualifications

• Bachelor’s degree preferred as well as relevant academic training or transferrable skills
• Master’s degree a plus
• Minimum of two years of related experience preferred
• Exceptional writing, communication, and documentation abilities, including communication with executive leadership
• Strong organizational and analytical skills with proven ability to manage complex workloads
• Effective leadership with a track record of taking ownership of assigned projects
• Skilled in planning, prioritization, and multitasking under pressure
• Adept at problem-solving and leveraging available resources to drive solutions
• Buils productive working relationships with internal teams and external partners
• Advanced proficiency in Word, Excel, PowerPoint, and related productivity tools
• Demonstrates discretion, precision, and sound judgment in handling confidential information
• Creative thinker with the ability to generate practical, innovative ideas
• Committed to continuous learning, professional development, and taking on additional responsibility
• Reliable attendance, punctuality, and strong time, people, and stress-management skills
• Process-improvement oriented with the ability to identify and recommend enhancements
• Government procurement experience a plus

What we offer at NYS HCR

• Extensive benefits package including participation in New York State’s Health Insurance Program and New York State & Local Employees’ Retirement System
• Promotional opportunities for dedicated professionals
• Work-life balance benefits including a 37.5-hour work week, opportunity for compressed scheduling, and paid time off benefits (vacation, sick, personal days, and federal holidays)
• 12 weeks of Paid Parental Leave
• Paid Family Leave
• As a New York State employee, you may qualify to participate in the Federal Public Service Loan Forgiveness Program (PSLF)

About New York State Homes and Community Renewal

Under the leadership of Governor Kathy Hochul and Commissioner RuthAnne Visnauskas, HCR is a vibrant, innovative agency that integrates and leverages New York State’s housing resources. We have offices in New York City, Albany, Buffalo, and Syracuse, and employ a diverse workforce of professionals who are hard-working and committed to serving low- and moderate-income families. Our mission is far-reaching, encompassing single and multifamily housing finance, home improvement, rent regulation, housing subsidies, and community development. We partner regularly with a variety of public and private stakeholders. Achieving this mission requires a wide range of skills and backgrounds in public policy, administration, real estate, construction, finance, law, and many other areas of expertise. We seek to provide a workplace environment that is productive, flexible, accountable, ethical, and caring. Our employees are empowered to make a difference where they live and work. We offer competitive pay and a comprehensive benefits package, including paid leave, health, dental, vision, retirement, and family-friendly policies. New York State is an Equal Opportunity Employer (EOE)