Procurement Specialist

About the role

The Procurement Specialist is responsible for the timely and cost-effective analysis of material, supply, equipment, and services as requested by the clinical and non-clinical departments required for patient care. This position supports the mission, vision, and values of NCH and the Supply Chain department.

Responsibilities

• Proactively enables a smooth and uninterrupted flow of stock and non-stock supplies.
• Manages back orders and other interruptions of service and supplies.
• Maintains accurate audit trails and detailed records of transactions.
• Initiates and participates in the implementation of cost savings programs.
• Ensures product standardization on all commonly used items.
• Provides a resource for standardization of products and requests for new products by obtaining comparative detailed quotes and creating spreadsheets for analysis.
• Demonstrates strong analytical skills of both written and numerical data.
• Demonstrates sound decision-making skills by analyzing competitive quotes for capital equipment requisitions including Resource Allocation Committee (RAC) purchases.
• Works closely with Value Analysis representative on product acquisition.
• PARTNERS WITH ACCOUNTS PAYABLE STAFF TO MONITOR AND RESOLVE INVOICE DISCREPANCIES.
• PROVIDES COURTEOUS AND TIMELY PHONE AND EMAIL COVERAGE.
• EXPEDITES SOLUTIONS INVOLVING CRITICAL EQUIPMENT, REPAIRS, AND SERVICE, OF DAMAGED ITEMS AND EQUIPMENT BY MONITORING ORDER STATUS.
• DEMONSTRATES STRONG NEGOTIATING SKILLS BY OBTAINING THE BEST VENDOR, SERVICE, AND PRICING AND TERMS FOR ALL PRODUCTS AND EQUIPMENT.
• COLLABORATES WITH CONTRACT TEAM ON APPROPRIATE UPDATES TO VENDOR AND ITEM FILE INFORMATION, INCLUDING VENDOR PRICE CHANGE NOTICES.
• PROACTIVELY MONITORS AND CHALLENGES ALL GPO AND OTHER CONTRACTED ITEMS AS WELL AS ALL NON-CONTRACTED ITEMS TO TAKE MAXIMUM ADVANTAGE OF REBATES, TIER LEVELS, AND INCENTIVES.
• Maintains confidentiality with respect to NCH pricing.
• PREPARATION AND ISSUANCE OF PURCHASE ORDERS AND REVISED ORDERS.
• ANALYZES ORDER ACKNOWLEDGMENTS AND RESOLVE DISCREPANCIES.

Qualifications

• A minimum of a Bachelor’s Degree OR an Associate’s Degree with 1 year of procurement experience, OR a High School/GED with 4 years of procurement experience is required.
• Strong written communication skills, exhibiting clarity and resolution.
• Consistent and persistent follow-through with respect to information gathering and issue resolution.
• Exhibit excellent interpersonal communication and customer service skills.
• Ability to handle multiple tasks effectively and efficiently.
• Strong ability to effectively and promptly problem solve.
• Intermediate computer knowledge: Microsoft Word, Excel, Outlook, and Windows.