Procurement Specialist

About the role

The Procurement Analyst is responsible for:

• Procurement & Sourcing
• Contract & Vendor Management
• Purchasing Operations
• Analytics & Reporting

Responsibilities

• Procurement & Sourcing
• Collaborates with group purchasing organizations to identify vendors for organizational needs and to align treatment locations with available contracted pricing and purchasing opportunities.
• Obtains and documents secondary and tertiary quotes as part of the request for quote process to support pricing validation and vendor selection.
• Processes purchase orders and submits them to vendors to support timely order fulfillment and accurate recordkeeping.
• Reviews vendor contract terms and specifications, assists with contract administration and negotiations based on business needs, coordinates review of terms and conditions with legal counsel as appropriate, and facilitates execution of agreements.
• Partners with Accounts Payable and internal stakeholders to support vendor onboarding and required documentation.
• Tracks vendor expenditures and prepares utilization reports, including reporting related to HUB and MBE/WBE vendors and other supplier diversity or external reporting requirements.
• Prepares and presents vendor spend analyses and purchasing trends to business leaders to support planning, decision making, and cost management.
• Processes weekly and monthly purchasing card reports, productivity reports, and other assigned procurement-related reporting.
• Reviews general ledger and budget data to identify savings opportunities, monitor implemented initiatives, and support informed purchasing decisions.
• Administers the organization’s copier fleet and associated leases, including quotes, ordering, lease renewal tracking, and maintenance of related records.
• Serves as backup to the Purchasing Specialist and assists with administration of the enterprise vehicle fleet, organization-owned vehicle pool, and purchasing card operations, as assigned.

Requirements

• Bachelor’s degree in business, finance, supply chain management, or a related field required; equivalent relevant experience may be considered. Master’s degree preferred.
• Five years of related experience in procurement, purchasing, supply chain, or contract administration required, including experience with purchasing systems, purchasing card administration, vendor research, and procurement procedures and regulations.
• Purchasing system experience required. Experience with Emburse Enterprise software is a plus.
• Working knowledge of procurement, supply chain, purchasing processes, internal controls, and applicable regulatory requirements, with the ability to apply that knowledge in a nonprofit or similarly regulated environment.
• Strong written and verbal communication skills, including the ability to prepare, proofread, edit, and present correspondence, reports, and summaries effectively.
• Strong analytical and problem-solving skills necessary to prepare and interpret reports, research and evaluate vendors, compare pricing and service levels, resolve discrepancies, and recommend solutions that meet operational needs.
• Interpersonal and customer service skills necessary to build effective working relationships with internal stakeholders, vendors, and external partners, and to provide guidance on purchasing procedures and related processes.
• Proficiency with Microsoft Office, particularly Excel, and the ability to use data and reporting tools to analyze spending, prepare reports, and support decision making.
• Project management skills and the ability to organize multiple priorities, maintain accurate procurement documentation, and meet deadlines in a fast-paced environment.

Physical Requirements

• Ability to communicate with others in order to gather and exchange information.
• Ability to continually proofread, check and verify data from printed form and computer monitor display.
• Ability to use a keyboard and video display terminal to enter, retrieve, and/or audit information and data.

Location

Chicago, IL, US, 60604

Work Schedule

Monday through Friday, normal business hours. This position offers a hybrid based model of 2 days remote and 3 days onsite

Compensation

Range is between $24.74-32.16 per hour

Benefits at Gateway Foundation

• Health and Wellness
• Financial wellbeing
• Flexibility and time off
• Personal Development

Equal Opportunity Employer

Gateway Foundation is an Equal Opportunity Employer: Race/Color/Sex/Sexual Orientation/ Gender Identity/Religion/National Origin/Disability/Vets.