Procurement Specialist

Position Overview

We are looking for a Procurement Specialist – Operations who will play a critical role in scaling and operationalizing UDT's center-led procurement function. This individual supports the execution of our Source-to-Pay strategy across a broad range of indirect spend categories — including technology, professional services, facilities, and retail/COGS. They will be a key driver in rolling out our Ramp procurement platform, executing sourcing events, and managing our retail and COGS purchasing program.

What You'll Do

This role directly impacts cost control, supplier accountability, and the operational readiness of UDT's growing club network.

What Success Looks Like

• The Ramp procurement platform is fully implemented, adopted across the organization, and operating as the single source of truth for indirect purchasing.
• Sourcing events and competitive bids are executed on time, with clear documentation, defensible award decisions, and measurable cost outcomes.
• The retail and COGS purchasing program runs on system-managed order guides with supplier accountability embedded into every transaction.
• Spend data is clean, current, and actionable — enabling the team to make fast, informed decisions across all managed categories.
• Internal stakeholders experience procurement as a business partner, not a bottleneck — with clear processes, responsive communication, and consistent follow-through.
• Compliance to PO and approval workflows improves measurably quarter over quarter.

About You

• Analytically driven — you're comfortable in spreadsheets, spend data, and supplier pricing models, and you use data to make decisions, not just to report them.
• Bias toward action — you don't wait for perfect information. You identify the next right move and execute it.
• Naturally organized — you manage multiple workstreams simultaneously without dropping detail or momentum.
• Commercially sharp — you understand what good supplier terms look like and you push for them.
• Systems-oriented — you learn new platforms quickly, build repeatable processes, and leave things better than you found them.
• Clear communicator — you write well, present clearly, and translate complexity into simple next steps for cross-functional audiences.
• Comfortable with ambiguity — you thrive in a fast-moving, high-growth environment where the playbook is still being written.
• High accountability — you set clear expectations with suppliers and internal partners and hold the line on commitments without being prompted.

Responsibilities

• Source-to-Pay Platform Rollout & Procurement Operations
  • Support the end-to-end implementation of the source-to-pay procurement platform, including catalog setup, approval workflow configuration, and user onboarding.
  • Drive PO compliance across the organization by training stakeholders, maintaining clear guidelines, and monitoring adherence.
  • Manage eProcurement catalogs and ensure vendor and item data is accurate, current, and aligned with approved supplier agreements.
  • Identify and escalate rogue purchasing patterns; support process improvements to close compliance gaps.
  • Serve as the day-to-day system administrator and internal resource for procurement platform questions and issue resolution.
• Sourcing Events & Category Support
  • Support the execution of competitive RFx activities across indirect spend categories including technology, professional services, facilities, and MRO.
  • Prepare bid packages, supplier scorecards, and comparative analysis models to support structured award decisions.
  • Cook supplier outreach, manage response timelines, and ensure all bids are received, documented, and evaluated consistently.
  • Maintain sourcing event records and ensure audit-ready documentation for all competitive procurement activities.
  • Track savings outcomes against pre-bid benchmarks and contribute to the teams savings reporting.
• Retail Product Purchasing Program
  • Own day-to-day execution of the retail product purchasing program, including supplement, beverage, snack, and merchandise ordering across club locations.
  • Manage system-driven order guides in coordination with Operations and Accounting teams to ensure product availability and inventory compliance.
  • Monitor supplier performance against delivery commitments, pricing terms, and fill rate targets.
  • Identify opportunities to consolidate suppliers, standardize SKUs, and improve value capture in partnership with the Director of Procurement.
• Supplier & Contract Administration
  • Maintain the supplier database, contract register, and certificate of insurance tracker across assigned categories.
  • Assist in supplier onboarding, ensuring all documentation, insurance, and compliance requirements are met prior to first purchase.
  • Monitor contract renewal dates and proactively flag upcoming expirations.
  • Support resolution of invoice discrepancies, pricing disputes, and supplier performance issues.
• Data, Reporting & Analytics
  • Maintain clean, current spend and master data across managed categories.
  • Generate regular spend reports, category summaries, and savings tracking updates for the procurement team and Finance.
  • Identify spend patterns, anomalies, and consolidation opportunities through ongoing data analysis.

Required Qualifications

• Minimum 3 years of experience in procurement, purchasing, supply chain, or a closely related operational role.
• Demonstrated experience supporting or executing competitive sourcing events (RFQ/RFP) across multiple spend categories.
• Strong analytical skills — proficient in Excel and comfortable working with large datasets, pricing models, and spend analysis.
• Experience with procurement or ERP platforms (Ramp, Coupa, Jaggaer, SAP Ariba, or equivalent).
• Proven ability to manage multiple concurrent workstreams with competing deadlines without loss of accuracy or follow-through.
• Strong written and verbal communication skills with the ability to present findings clearly to non-procurement audiences.
• High degree of personal accountability — you finish what you start and escalate before things become problems.

Preferred Qualifications

• Experience in a multi-unit retail, hospitality, fitness, or franchise operating environment.
• Exposure to S2P platform implementations or system rollout projects; Ramp experience is a plus.
• Bachelor's degree in Supply Chain, Business, Finance, or related field — or equivalent hands-on experience.
• Ledger, Six Sigma, or process improvement background is a plus.

Benefits

• Salaried
• Flexible PTO
• Paid Holidays
• Subsidized health insurance coverage (health, dental, vision) for full time positions
• Employer Paid Basic Life and AD&D
• HSA
• Short-term disability
• Voluntary Supplemental Life Insurance for employee, child, and spouse
• Free gym membership

Travel

• Little to no travel

EQUAL OPPORTUNITY EMPLOYER

UDT is an Equal Opportunity Employer, a drug-free workplace, and complies with ADA regulations as applicable. UDT provides equal employment opportunities to all employees and employment applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Please note that Crunch Fitness - Undefeated Tribe does not offer visa sponsorship or support visa transfers for this position. Applicants must be authorized to work in the United States without the need for current or future visa sponsorship. Join us in making Crunch Fitness the talk of the town! Apply now and be a driving force in transforming lives through fitness.