Procurement Specialist

About the role

The working schedule for this position is Monday - Friday, 9AM - 5:30PM with Saturday and Sunday off.

Responsibilities

• Support the Procurement Operations Manager with daily purchasing, procurement, and inventory operations support across multiple locations.
• Work closely with finance, inventory operations, and vendors to ensure timely purchasing of supplies, equipment, and materials while maintaining cost efficiency, inventory accuracy, and strong internal controls.
• Process purchase requests and coordinate the procurement of supplies, equipment, and operational materials in a timely and cost-effective manner.
• Review purchase orders for accuracy, approvals, budget alignment, and proper account coding.
• Track orders from request through fulfillment, resolving backorders, shipment delays, billing discrepancies, and vendor issues as needed.
• Develop and maintain strong relationships with vendors and suppliers to ensure reliable service, timely deliveries, and issue resolution.
• Collaborate with internal departments to understand purchasing needs, inventory demands, and improve procurement workflows.
• Support accounts payable processes by matching purchase orders, receipts, and invoices to ensure accurate and timely processing.
• Maintain organized electronic purchasing records and assist with improving procurement documentation and workflow processes.
• Train staff on purchasing procedures, approval workflows, and purchasing system processes.
• Continuously identify opportunities to improve purchasing efficiency, inventory controls, and vendor management processes.
• Assist with inventory reconciliation and resolve discrepancies between inventory records and physical counts.

Qualifications

• High School Diploma or GED required.
• At least two years of experience with purchasing, procurement, inventory management, or accounts payable processes required.
• Excellent attention to detail with the ability to manage multiple priorities and deadlines.
• Strong communication and interpersonal skills with the ability to collaborate across departments.
• Strong analytical, organizational, and problem-solving skills.
• High level of professionalism, integrity, and confidentiality.
• Proficiency in Microsoft Office Suite.

Benefits

We offer a generous paid-time-off (PTO) package that includes vacation time, birthdays off, personal days and sick pay. We also value physical and mental health by offering a great open access Cigna medical, dental and vision insurance at a low premium to our employees as well as 401K and Pension, Life Insurance. We also have on-the-job training for 2-4 weeks, periodic all staff trainings to include safety, DEI, cross training, and other growth opportunities. Because ACC is a nonprofit, employees may be eligible for loan forgiveness, cancellation, and/or consolidation under the Public Service Loan Forgiveness program (PSLF).

Essential Job Functions

• Support the Procurement Operations Manager with daily purchasing, procurement, and inventory operations support across multiple locations.
• Work closely with finance, inventory operations, and vendors to ensure timely purchasing of supplies, equipment, and materials while maintaining cost efficiency, inventory accuracy, and strong internal controls.
• Process purchase requests and coordinate the procurement of supplies, equipment, and operational materials in a timely and cost-effective manner.
• Review purchase orders for accuracy, approvals, budget alignment, and proper account coding.
• Track orders from request through fulfillment, resolving backorders, shipment delays, billing discrepancies, and vendor issues as needed.
• Develop and maintain strong relationships with vendors and suppliers to ensure reliable service, timely deliveries, and issue resolution.
• Collaborate with internal departments to understand purchasing needs, inventory demands, and improve procurement workflows.
• Support accounts payable processes by matching purchase orders, receipts, and invoices to ensure accurate and timely processing.
• Maintain organized electronic purchasing records and assist with improving procurement documentation and workflow processes.
• Train staff on purchasing procedures, approval workflows, and purchasing system processes.
• Continuously identify opportunities to improve purchasing efficiency, inventory controls, and vendor management processes.
• Assist with inventory reconciliation and resolve discrepancies between inventory records and physical counts.

Preferred Qualifications

• Experience with ERP or inventory management systems such as NetSuite is a plus.