Procurement Services Supervisor

Summary

Typical Hiring Range: $70,190.54 - $74,674.95 Annually
$33.74 - $35.90 Hourly
WORKING FOR THE CITY OF MCKINNEY

About the Role

The Procurement Services Supervisor position serves as a primary figure in Procurement Services. If Assigned Operations & Sourcing responsibility, provides quality procurement activities while ensuring efficient, cost-effective delivery of goods and services and responsible for surplus and City-wide mail.

Responsibilities

• Supervises professional and technical personnel involved in procurement activities, including instructing, assigning and reviewing work, and recommending personnel actions.
• Aids in decisions regarding hiring discipline and promotion of subordinate staff; directs and evaluates subordinate staff.
• Maintains workflow processes and recommend improvements to enhance efficiency, accuracy, and quality of work.
• Builds and maintains positive relationships with internal departments and external vendors, providing assistance and resolving issues when necessary.
• Covers bid and award process working with user departments, Legal, Risk Management, and selected Cooperative Purchasing Groups.
• Develops specifications based on department input and determines the appropriate procurement method to ensure competitive bidding.
• Conducts pre-solicitation meetings, bid openings, and evaluation team meetings.
• Assists with establishing standard contract clauses for use in contracts, solicitations, and purchase orders.
• Reviews and executes contracts, purchase orders, change orders and other documents within delegated authority.
• Conducts procurement activities/training for user departments to ensure adherence to federal, state, and local laws and city policies/procedures.
• Answers varied inquiries regarding contract administration, statutory requirements, procurement policies and procedures, and keeps up to date on changes.
• Represents employer through professional purchasing associations.
• Maintains work areas in a clean, orderly, safe, and secure condition.
• Complies with all written City policies and procedures.
• Adheres to assigned work schedule as outlined in City and department attendance policies and procedures.
• If Assigned to Operations & Sourcing: Establishes annual contracts for the purchase of supplies and services.
• Research market sources and vendors to locate and ensure most cost effective and competitive pricing for purchase of supplies and services.
• Analyzes current procurement activities and recommends improvements through more efficient procurement methods, e-procurement, privatization, quantity discounts, standardization, value analysis, or cooperative purchasing.
• Supervises the disposition and sale of surplus or obsolete commodities and scrap material.
• Supervises the pickup and delivery of City-wide mail between various City offices; and the sorting and deliver of incoming mail.
• Administers and manages the City’s Procurement Card program.
• Supervises the Procurement Services vehicle(s) and office equipment, e.g., mail meter, copy machine.
• Performs other duties as assigned or directed.

Qualifications

• Bachelor’s degree in business administration or closely related field with major coursework in purchasing or business, or one of the procurement certifications listed in preferred qualifications.
• Four (4) years of progressive experience in public procurement operations is required and two (2) years of supervisory experience.
• Certified Professional Public Buyer (CPPB), Certified Public Procurement Officer (CPPO), NIGP Certified Procurement Professional (NIGP-CPP), and/or Certified Procurement Manager (CPM) certification is preferred.

Skills

• Ability to embrace and embody the City's core values of Respect, Integrity, Service, and Excellence (R.I.S.E.).
• Ability to communicate effectively with peers, supervisors, subordinates, and people to whom service is provided.
• Ability to produce desired work outcomes, including quality, quantity, and timeliness.
• Ability to plan and organize work, time, and resources, and if applicable, that of subordinates.
• Ability to effectively supervise assigned staff and provide advanced purchasing guidance.
• Ability to work in a team environment; contribute as a team member and treat co-workers, subordinates and customers with respect.
• Ability to offer flexibility and adaptability, especially during times of change.
• Ability to communicate effectively both orally and in writing.
• Ability to analyze detailed bidding and contract documents, as well as, solicitation documents.
• Ability to effectively negotiate contracts and resolve conflicts with vendors.
• Ability to review evaluation matrixes and make recommendation for award.
• Advanced knowledge of purchasing methods/procedures and competitive bid process in a governmental environment.
• Ability to effectively communicate purchasing policies and procedures to departments and vendors.
• Ability to exercise judgment, decisiveness, and creativity dependent upon the needs of the situation and in the City's best interest.
• Requires intermediate computer skills in Microsoft Office products.

Benefits

Not specified

Pay

$70,190.54 - $74,674.95 Annually
$33.74 - $35.90 Hourly

Schedule

Not specified