Procurement Services Supervisor

Essential Duties and Responsibilities

• Serve as a working supervisor and active mentor, fostering a collaborative, high-performance team environment while coaching staff on continuous process improvement.
• Provide expert guidance to procurement and program staff on complex sourcing methods, including RFPs, IFBs, RFQs, sole-source, emergency procurements, and other authorized exemptions.
• Review and oversee the full evaluation cycle of vendor offers, leading negotiations, evaluating Best and Final Offers (BAFOs), and driving final award recommendations.
• Support the Procurement Manager in developing and implementing departmental strategies, procedures, guides, and strategic plans to optimize agency-wide procurement operations.
• Review and approve purchase orders, prepare intricate contract documents, and submit exemption requests for final managerial approval.

Knowledge, Skills & Abilities

• Knowledge of: Public Contracting & Acquisition - Advanced principles of public sector procurement, contract administration, and full-cycle acquisition.
• Regulatory Compliance - Comprehensive understanding of the Arizona Procurement Code and relevant state/local procurement rules.
• Complex Commodities - Sourcing and managing highly technical goods and specialized services within the organization's scope of responsibility.

• Skills in: Team Leadership - Hands-on supervision, mentoring, and directing the daily operations of a small, dedicated team.
• Project Management - Effectively balancing, prioritizing, and organizing multiple high-impact projects in a fast-paced environment.
• Communication - Exceptional time management coupled with clear interpersonal, written, and oral communication.

• Ability to: Think Analytically - Perform high-level analytical work, dissect complex data, and forecast procurement needs.
• Problem-Solve - Diagnose complex operational bottlenecks and implement viable, cost-effective solutions.
• Build Relationships - Establish and maintain strong, collaborative partnerships with internal stakeholders and external vendors.

Selective Preferences

• Significant experience equivalent to at least two years as Senior Procurement Specialist or similar function.
• Bachelor's degree in Business, Procurement/Purchasing, or related field.
• Professional certification, such as CPPO, CPPB, CPM or CPSM from a professional purchasing organization.
• Other combinations of relevant experience, education, and training may be considered.