Procurement Professional

Closing Date: 09/24/2026

About the role

Founded in 1871, the University of Arkansas is a land grant institution classified by the Carnegie Foundation among the nation’s top 2 percent of universities with the highest level of research activity. The university works to advance the state and build a better world through education, research, and outreach by providing transformational opportunities and skills, fostering a welcoming climate, and nurturing creativity, discovery, and the spread of new ideas and innovations. The campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S., with a growing region home to numerous Fortune 500 companies and a strong economy. Northwest Arkansas is gaining a national reputation for its focus on the arts and quality of life. As an employer, the university offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance.

Responsibilities

• Serves as a key point of contact for Procurement Services and provides front-line support to university departments, suppliers, and other stakeholders.
• Manages general office operations.
• Responds to procurement-related inquiries.
• Monitors shared departmental communication channels.
• Coordinates meetings and events.
• Ensures visitors and campus partners receive professional and timely assistance.
• Provides administrative support for the university's purchasing, contracting, supplier management, travel, and eProcurement operations.
• Assists with the preparation and maintenance of solicitation and contract documents.
• Supports supplier onboarding activities.
• Maintains certificates of insurance and other supplier records.
• Processes data entry and document uploads within Workday and other university systems.
• Ensures procurement files are complete, organized, and accessible.
• Maintains office supply inventories.
• Coordinates service requests for office equipment.
• Manages departmental administrative records.
• Tracks office assets.
• Supports special projects and continuous improvement initiatives that enhance the effectiveness and efficiency of Procurement Services.
• Maintains procurement records in accordance with university policies, Arkansas laws, and applicable records retention requirements.
• Manages electronic and physical filing systems.
• Supports contract repository administration.
• Scans and indexes documents.
• Prepares routine reports.
• Monitors data quality.
• Assists with audit requests by locating and organizing supporting documentation.
• Maintains cardholder records for the procurement card and travel programs.
• Coordinates card issuance and distribution activities.
• Tracks required documentation for card and travel programs.
• Assists with administrative processes related to travel and card programs.
• Provides guidance to employees regarding routine procedures and requirements for card and travel programs.
• Demonstrates strong customer service skills