Procurement Operations Specialist

Responsibilities

• Own the department's recurring reporting cadence — portfolio status, purchase orders and subcontracts approaching closeout or past due for review by Procurement leadership.
• Build and maintain dashboards and reports from procurement systems that track department-wide KPIs: cycle time, on-time delivery, closeout aging, spending, and savings.
• Monitor department-wide compliance with prime contract requirements and company policy, identifying trends or systemic gaps rather than auditing individual transactions.
• Revise and maintain department policies and procedures ensuring compliance with prime contract requirements and company policy.
• Agregate and report on supplier delivery performance and expediting activity across the portfolio, surfacing patterns of delay or non-performance to leadership.
• Track department-wide receipt and invoice reconciliation metrics (e.g., match-exception rates, aging) to identify process bottlenecks between Procurement, Accounts Payable, and Shipping/Receiving.
• Maintain department level tracking of supplier compliance documentation (e.g., COI currency rates) and flag systemic gaps.
• Own department record-keeping standards, ensuring procurement and subcontract files are maintained consistently and remain audit ready.
• Report on subcontract and purchase order closeout aging across the department, highlighting where closeout activity is lagging targets.
• Prepare procurement business reviews and management reporting packages summarizing department performance, risks, and improvement opportunities.
• Identify deficiencies or performance risks at a departmental or portfolio level that could jeopardize supplier delivery or contract compliance and escalate to Procurement leadership.
• Lead process-improvement initiatives to accelerate department cycle time and enhance supplier collaboration, partnering with Buyers and Contract Administrators on implementation.
• Serve as the department's point of contact for procurement systems administration and reporting tool maintenance.
• Lead or support department-wide implementation of new procurement/ERP software and reporting tools, including requirements gathering, testing, data migration, training, and rollout to Buyers and Contract Administrators.
• Perform other procurement operations or departmental reporting duties as assigned by Procurement leadership.

Qualifications and Skills

• Proven ability to build and maintain effective working relationships with internal customers, suppliers, and Procurement staff across the department.
• A bachelor's degree in a relevant field with at least 4 years of related experience, or 12 years of relevant experience without a degree.
• Prior experience building department-level reports, dashboards, or business reviews from procurement or ERP systems required.
• Experience supporting or leading procurement/ERP software implementations or system transitions preferred.
• Advanced proficiency in Microsoft Excel (pivot tables, data modeling) required; experience with procurement/ERP reporting tools or BI platforms (e.g., Power BI, Tableau) preferred.
• Ability to perform job duties with little to no supervision, managing competing reporting deadlines in a fast-paced environment.
• Strong analytical skills, with the ability to translate departmental data into clear findings and recommendations for leadership.
• Experience working in a U.S. Government (DOE or DOD) environment preferred.
• Working understanding of warehouse, shipping/receiving, and/or material handling operations.
• Nuclear or related industry experience preferred.
• Strong organizational skills with excellent attention to detail and accuracy.
• Able to multitask and manage a sizable workload in a fast-paced, deadline-driven environment.
• Strong verbal and written communication skills; comfortable escalating issues professionally.
• High degree of trust and integrity; communicate openly, displays respect, and fosters teamwork.