Procurement Operations Specialist

About the Opportunity

The Procurement Operations Specialist plays a key role in supporting the procurement department by managing reporting processes, monitoring compliance with contracts and policies, and driving improvements in procurement operations. This position enhances project success by identifying performance issues, tracking supplier trends, and ensuring efficient workflows, contributing to the department's effectiveness and the organization's operational goals.

Responsibilities

• Manage the department's regular reporting schedule, including portfolio status reports and contract closeout reviews
• Develop and maintain procurement dashboards tracking key performance indicators (KPIs) such as cycle time, delivery, and spending
• Monitor compliance with prime contract requirements and company policies, identifying systemic trends
• Update and enforce department policies and procedures to maintain contract and policy compliance
• Aggregate and report on supplier delivery and expediting activities, highlighting delays and performance issues
• Track receipt and invoice reconciliation metrics to identify process bottlenecks
• Maintain records of supplier compliance documentation and identify any gaps
• Ensure procurement and subcontract files are consistently maintained and audit-ready
• Report on contract closeout aging and identify areas requiring attention
• Prepare business reviews and management reports summarizing performance, trends, and risks
• Identify departmental risks impacting supplier delivery or compliance and escalate issues as appropriate
• Lead process improvement initiatives to reduce cycle times and strengthen supplier collaboration
• Serve as the primary point of contact for procurement systems administration and reporting tools
• Lead or support the implementation of new procurement, ERP, or reporting systems
• Perform additional procurement operations and reporting duties as assigned

Requirements

• Proven ability to establish effective working relationships with internal and external stakeholders
• Bachelor's degree with at least 4 years of related experience, or 12 years of relevant experience in lieu of a degree
• Experience building department-level reports and dashboards using procurement or ERP systems
• Experience with procurement or ERP software implementations or system transitions is preferred
• Advanced Microsoft Excel skills; experience with Power BI, Tableau, or similar BI tools is preferred
• Ability to work independently and manage multiple deadlines in a fast-paced environment
• Strong analytical skills with the ability to interpret data and provide actionable recommendations
• Preferred experience in U.S. Government environments (DOE or DoD)
• Understanding of warehouse, shipping/receiving, or material handling operations
• Nuclear or related industry experience is preferred
• Strong organizational skills with exceptional attention to detail and accuracy
• Excellent written and verbal communication skills with the ability to escalate issues professionally
• High integrity and a collaborative, team-oriented mindset