Procurement Operations Coordinator

About the role

The Procurement Operations Coordinator plays an important role within the Procurement team, supporting day-to-day purchasing operations, purchase order management, invoice processing, contract administration, and procurement-related reporting.

Responsibilities

• Create purchase orders and place approved orders in accordance with procurement processes, contract terms, budget guidance, and stakeholder requirements.
• Manage order activity from placement through fulfillment, including tracking order status, coordinating delivery timelines, resolving issues, and communicating updates to internal stakeholders.
• Support invoice processing, including reviewing invoices for accuracy, assisting with three-way matching where applicable, resolving discrepancies, and coordinating with Finance and suppliers to support timely payment.
• Aid in small contract renewals by tracking key dates, gathering business input, coordinating required approvals, and supporting timely routing through Procurement, Legal, Finance, and other stakeholders as needed.
• Maintain contract metadata, including vendor names, contract owners, renewal dates, expiration dates, spend information, and other key data points to support visibility, compliance, and reporting.
• Support domain management activities, including tracking domain-related renewals, maintaining accurate records, coordinating with internal stakeholders, and helping ensure continuity of services.
• Aid in procurement-related project management activities, including maintaining timelines, tracking tasks and follow-ups, documenting status updates, and helping drive workstreams to completion.
• Assist with KPI reporting and analytics by compiling procurement data, preparing routine reports, validating information, and identifying trends or gaps for review by Procurement leadership.
• Collaborate with suppliers and internal stakeholders to support operational efficiency, resolve routine questions, and help ensure procurement processes are clear, consistent, and service-oriented.
• Aid in continuous improvement initiatives across procurement operations, including process documentation, workflow refinement, data cleanup, and adoption of tools or practices that improve accuracy, efficiency, and visibility.

Qualifications

• Bachelor’s degree in Business, Supply Chain Management, Finance, Operations, or a related field preferred; equivalent relevant experience may be considered.
• 1–3 years of experience in procurement, purchasing, accounts payable, vendor management, operations, contract administration, or a related business support function preferred.
• Strong attention to detail and accuracy, particularly when working with purchase orders, invoices, contracts, vendor information, and reporting data.
• Highly organized and able to manage multiple tasks, deadlines, and follow-ups in a fast-paced, service-oriented environment.
• Strong written and verbal communication skills, with the ability to interact professionally with suppliers, stakeholders, Finance, Legal, and colleagues at all levels.
• Comfortable working with data, maintaining records, preparing basic reports, and using information to support process visibility and decision-making.
• Proficiency with Microsoft Office, particularly Excel and Outlook; experience with procurement, accounts payable, contract management, or workflow tools preferred.
• Demonstrated ability to follow established processes while identifying opportunities to improve accuracy, efficiency, documentation, and stakeholder experience.
• Collaborative team player with strong client service orientation, sound judgment, and a proactive, solutions-oriented approach.
• Ability to work both independently and collaboratively within a hybrid team environment while maintaining confidentiality, professionalism, and responsiveness.