Procurement Liaison Engineer

About the role

The Procurement Liaison Engineer (PLE) is part of the Electron-Ion Collider project team at Jefferson Lab and serves as the primary liaison between the EIC Project and the JLab Procurement Department. The Electron-Ion Collider project is a major Department of Energy partnership project led by Jefferson Lab and Brookhaven National Lab to build a next-generation electron-ion collider for fundamental physics research. The PLE is responsible for planning, coordinating, and monitoring all procurement activities associated with Jefferson Lab's scope of the EIC Project – primarily accelerator magnets, superconducting radiofrequency cryomodules, cryoplants and cryogenic systems, and components for the ePIC detector.

Responsibilities

• Serve as the liaison on project procurements between the technical team, the Procurement Department, vendors, and project partners.
• Cook up with scientists, engineers, and procurement staff to identify, plan, and monitor procurement activities.
• Guide technical team in development of procurement documents, and participate in reviews of technical procurement packages.
• Cook up with and update counterparts at partner labs. Assist in developing joint procurement processes, documents, and reporting.
• Provide input on cost and schedule for procurement activities.
• Participate in vendor visits with technical teams after award to monitor progress and negotiate contractual items.
• Develop, maintain and provide input to procurement tracking tools. Develop metrics and reports to monitor procurement progress and identify risks.
• Maintain the EIC project procurement trackers with weekly status updates for all active and planned procurements.
• Monitor overall procurement status and proactively address issues. Promptly report issues to appropriate parties (technical team, project managers, and procurement manager) as they arise. Recommend solutions.
• Provide written and oral presentations on project procurement status, issues, and mitigations to a variety of stakeholders.
• Write and present procurement process and status briefings at Director's Reviews and Independent Project Reviews (IPRs).
• Give weekly procurement briefing to JLab EIC project leadership on issues, risks, concerns, and items needing awareness.
• Present procurement status to lab leadership and DOE as needed.

Requirements

• Required: 10 or more years Relevant Experience
• Required: 3 or more years Experience with procurements, including acquisition planning through contract closure, preferably on government or government-funded programs
• Preferred: 3 or more years Exposure to a U.S. Department of Energy (DOE) approved purchasing system and the Federal Acquisition Regulation (FAR)
• Preferred: 3 or more years Participation in projects, preferably U.S. Department of Energy (DOE) Order 413.3B projects

Qualifications

• Required: Bachelor's Degree Engineering, systems engineering, basic science, or closely related field
• Preferred: Master's Degree Engineering, systems engineering, basic science, business or closely related field

Skills

• Able to give effective presentations to critical/high level customers and effectively represent work group on review panels and cross-organizational teams.
• Strong analytical and critical thinking skills; ability to gather, organize, analyze and present data to appropriate sources.
• Exposure to a U.S. Department of Energy (DOE) approved purchasing system and the Federal Acquisition Regulation (FAR).
• Able to give effective presentations to general audiences and write convincing proposals and reports.
• Advanced working knowledge of Microsoft Office suite of products.
• Good communication and people skills.
• Proficient with software programs MS Office suite.
• Ability to work well with others as part of a high-functioning team.
• Knowledge of software and ability to build systems for tracking and presenting status.

Benefits

Total Rewards at Jefferson Lab includes, but is not limited to:

• Medical, Dental, and Vision Care Plans
• Flexible Spending Accounts
• Paid Time-off and Leave Programs (Paid Parental, vacation, holidays, and sick leave)
• 401(k) Plan – 9% Lab Contribution; 100% vested
• Flexible Work Arrangements (Remote & Alternate Work Schedules available)
• Tuition Assistance, Training and Professional Development Programs
• Live near the waterways of the Chesapeake Bay region with access to nearby beaches, mountains, and all major metropolitan centers on the East Coast