Procurement Engineer

About the role

This Procurement Engineer role provides comprehensive on-site supply chain assistance, embedding a dedicated employee within the project team. This individual serves as the primary point of contact for all supply chain and procurement-related activities, ensuring seamless project execution, effective cost control, and strong supplier relationships.

Essential Duties & Responsibilities

• Project Integration & Communication: This role serves as the primary liaison between the project team, ACCO departments (Purchasing, Fleet, Logistics, Accounts Payable), and all external suppliers. The Procurement Engineer participates in project meetings to keep the team informed on procurement needs and potential delays, and also assists ACCO personnel in a professional and timely manner.

• On-Site Setup & Administration: The Procurement Engineer manages jobsite setup, including office trailers and essential services. Procurement Log: Creates and maintains procurement logs

• Budget & Procurement Management: This position oversees the budget and buyout for all project equipment, materials, and services, ensuring timely ordering and managing submittal requests. They are responsible for negotiating with vendors to ensure competitive pricing and availability, processing purchase orders and change orders, and tracking equipment release and delivery against project schedules.

• Invoice & Financial Management: The Procurement Engineer manages the Medius queue, validates invoice pricing, and reviews change order requests. They confirm receipt of all invoiced items. Prepare invoice packages as directed for purposes of billing or other project-specific needs and verify prices against POs and supporting documentation.

• P.O. & Subcontract Management: This individual ensures accurate committed costs and manages the timely execution of subcontracts. They also oversee subcontractor enrollment in project-specific programs and can issue subcontracts in unique situations.

• Equipment Rental Management: The role involves utilizing existing agreements or negotiating new ones for equipment rental. The Procurement Engineer performs rent vs. buy analysis and tracks equipment on rent to ensure accurate charges.

• Supplier Management: This position acts as a conduit for project needs to ACCO's supplier base, finding solutions and resolving issues like credit holds or payment problems. They are also responsible for coordinating returns and credit memos, maintaining professional relationships with vendors, and keeping updated authorized vendor lists. Furthermore, they maintain an understanding of vendor products, price trends, and hard-to-find parts, and handle warranty items and core credits.

• Logistics Support: The Procurement Engineer sources and manages transportation suppliers for project needs. They oversee costs throughout the project duration.

• Project Close Out: This role validates all PO/subcontract values and ensures all invoices are submitted and paid. They manage the closeout of open commitments to reconcile job costs.

• Other Duties: The Procurement Engineer performs any other duties as assigned by their supervisor.

Position Requirements

• Strong verbal communication and listening skills, both over the phone and in person.

• Strong business writing skills, including the use of proper grammar and terminology.

• Ability to demonstrate high customer service skills.

• Ability to organize large amounts of information while maintaining attention to detail.

• Minimum 3-5 years of experience in a related position or industry.

• H.S. Diploma or equivalent.

• College course in a related field (Business, Economics, Management) is preferred.

• Proficiency in Invoice Processing & Finvari Support or single emphasis point of AFE, Online Accounts, Misapplied Costs, Bidtracer Contact Management, Diverse Businesses, SQM, IT Support, or ACCO Online Store within the first 4 weeks.

• Working knowledge of H.V.A.C. parts and equipment required.

• Knowledge of local manufacturers' representatives and dealers.

• Knowledge of local contractors including electrical, general, crane, etc.

• Ability to demonstrate accuracy and a detail-oriented approach to data entry.

• Proficient-plus level user of MS Excel and MS Word.

Physical Requirements

• The employee may regularly lift and/or move up to 10 pounds, and occasionally lift and/or move up to 30 pounds.
• Specific vision abilities required by this job include Close vision and Distance vision.
• While performing the duties of this Job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
• The employee is regularly required to walk and sit, as well as climb, balance, stoop, kneel, crouch, or crawl (for purposes of assisting with project job walks and site inspections).
• The employee is occasionally required to reach above shoulder height to access storage cabinets and shelves.

Hours

This is an exempt position. Workdays are scheduled from Monday through Friday. Typically, work hours begin and end between 7:00 am and 5:00 pm as scheduled with the position's supervisor. Occasional overtime may be necessary per business needs.

Travel

0 -5% of the time to and from the assigned office.

Competitive Wages

$58,500.00 to $79,857.00 annually.

About ACCO

ACCO Engineered Systems is one of the largest mechanical contractors in the country. Since 1934, owners and builders have selected ACCO to design, install, and maintain more than 250,000 mechanical projects. ACCO is dedicated to the design, fabrication, installation, maintenance and service of commercial and industrial HVAC, refrigeration, plumbing, process piping, and building automation systems. Whether your project is a low or high-rise office building, a shopping mall, hospital, semi-conductor fabrication facility or pharmaceutical manufacturing plant…ACCO can design, build, install, and maintain a mechanical system to meet your needs. Here at ACCO, we are a part of something bigger. Just ask our customers: California Academy of Sciences, L.A. Live, and San Francisco 49ers Stadium. While we have been around for 80+ years, we continue to grow at a dynamic pace. And we are looking for talented individuals to join our team. What's great about working at ACCO is that we’re a big enough company to be the leader in HVAC mechanical contracting in California and the Southwest U.S., but as a 100% employee-owned ESOP, we’re a private company with a family-oriented feel. Several of our employees have worked at ACCO for twenty-five, thirty, and even over forty years! Together, the employees of ACCO are comprised of intelligent, dedicated, and entrepreneurial team members who put customers first and enjoy what they do. ACCO IS AN EQUAL OPPORTUNITY EMPLOYER AA M/F/V/D. We proudly hire U.S. Military Veterans, and those qualified are encouraged to apply. Equal Employment Opportunity is The Law.|Pay Transparency Nondiscrimination Provision ACCO will consider qualified applicants with criminal histories for employment. Notice To Outside Recruiters Hiring managers are not authorized to review or accept recruiting agreements from any outside recruiting agencies. Outside recruiting agencies should not submit unsolicited resumes without signing the company's recruiting agreement.