Procurement Coordinator (Remote)

About the role

Join a collaborative and growing Procurement team where you'll gain valuable exposure to strategic sourcing, vendor partnerships, contract administration, and business operations. As a Procurement Coordinator, you will support critical procurement processes, help manage vendor relationships throughout their lifecycle, and work closely with internal stakeholders across the organization. This role offers a unique opportunity to develop a strong foundation in procurement and contract management while contributing to initiatives that drive operational efficiency and business success.

Responsibilities

• Support the vendor selection and onboarding process by conducting basic research and preparing summaries of vendor offerings and scheduling meetings.
• Assist in drafting, distributing, and collecting vendor forms and documentation.
• Help coordinate requests for information (RFIs), proposals (RFPs), and quotes (RFQs).
• Maintain the contract repository by uploading agreements, updating contract terms (start/end dates), and assisting with record maintenance and clean-up.
• Track vendor performance data and support the scheduling of vendor business reviews.
• Collaborate with other departments to gather vendor-related needs and maintain communication logs.
• Assist in invoice processing support, monitoring of payment schedules, and coordination with finance to ensure timely payments.
• Help organize vendor meetings, prepare agendas, take notes, and follow up on action items.
• Monitor contract expiration dates and help prepare documentation for renewals, amendments, or terminations.
• Perform general administrative tasks related to vendor and contract management as assigned.
• Provide administrative support to the VP, including managing meeting agendas, booking travel arrangements, and handling day-to-day operational tasks.
• Vendor Risk Assessment management through the lifecycle.
• Other duties as assigned.

Qualifications

• Demonstrated success and a proven track record in professional/life experience in specific job functions, projects, or industries.
• Military service can substitute for professional experience and/or formal education requirements.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Strong organizational skills and attention to detail.
• Effective verbal and written communication skills.

You’ll Stand Out If You Have

• Internship or coursework in procurement, vendor management, or business operations.
• Experience with contract databases or basic procurement systems a plus.

Key Competencies

• Willingness to learn vendor and contract management best practices.
• Ability to manage multiple tasks and deadlines.
• Analytical mindset with curiosity about process improvement.
• Professional demeanor with strong interpersonal skills.
• Ability to maintain confidentiality and handle sensitive documents.

Working Conditions And Equipment Use

• Work is performed indoors in a typical office environment - not substantially exposed to adverse environmental conditions.
• Valid driver’s license and proof of insurance may be required, depending on role responsibilities.
• Must be able to lift up to fifteen (15) pounds.
• Frequent use of office machines to include telephone, computer, and printer.