Procurement Coordinator (Fleet/Operations)
MV Transportation · Dallas, TX · 3 wk ago
On-sitePurchasingFull-time
We need to output HTML fragment with sections: Overview (maybe not a heading? The instruction says use for section headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Overview could be considered "About the role". So we can use
for section headings like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Overview could be considered "About the role". So we can use About the role
then paragraph(s). Then Responsibilities Responsibilities
with - . Then Qualifications
Qualifications
with - . Then Skills
Skills
with - . No Benefits/Pay/Schedule because not present. Also need to preserve all substantive info, but remove boilerplate like EEO, privacy policy, etc. Also remove duplicated lines. Need to ensure we don't repeat content.
We need to parse the posting.
Overview paragraph: "If you reside in California, please see our California Applicant Privacy Policy for more information about our data handling practices and your data rights." That's boilerplate (privacy policy) - should be removed. Then: "The Procurement Coordinator (Fleet/Operations) supports the organization by being the liaison between Procurement and other business units. The coordinator is instrumental in supporting the division is opening new locations and closing existing ones. This role is responsible for sourcing vendors, obtaining competitive quotes, processing purchase orders, maintaining pricing and contract records, and ensuring procurement compliance across departments The ideal candidate is detail-oriented, analytical, and able to manage multiple priorities while maintaining confidentiality of pricing, contracts, and internal data."
We need to preserve that content, but remove the privacy line. So we combine into a paragraph.
Responsibilities: The text includes "Responsibilities:" then a block. There's duplication: "Maintain accurate digital and physical procurement records, including quotes, purchasing approvals, contracts, and invoices." appears multiple times. We need to list each duty but avoid duplication. We'll extract unique responsibilities.
Let's list responsibilities from the text:
- Maintain and update approved vendor lists, pricing files, and contract databases.
- Evaluate supplier performance and support vendor onboarding and qualification processes.
- Analyze pricing trends, spending patterns, and supply-chain risks to support purchasing decisions.
- Ensure procurement activities follow internal policies, budget guidelines, and compliance requirements.
- Work closely with internal departments to define requirements, specifications, and delivery timelines.
- Assist in negotiating pricing, terms, and service agreements.
- Assist in ordering IT related equipment
- Maintain accurate digital and physical procurement records, including quotes, purchasing approvals, contracts, and invoices.
- Monitor contract expirations and alert management of renewal needs or opportunities for re-bidding.
- Protect confidential cost data, supplier terms, and internal competitive analyses.
- Ensure consistent use of procurement processes and documentation across the organization.
- Maintenance & Field Support: The coordinator will be coordinating/ communicate vendor set-up and cancellation as part of the opening and closing of locations.
- Support internal audits, budget reviews, and cost-control initiatives.
- Coordinate procurement for fleet-related items such as vehicles, parts, equipment, and contracted services.
- Assist with processing fleet vendor invoices, service orders, and contract renewals.
- Maintain records of fleet purchasing activity, warranties, registrations, and compliance documentation.
- Track and reconcile fleet-related spend within the procurement system.
There are duplicates: "Maintain accurate digital and physical procurement records..." appears twice; "Monitor contract expirations..." appears twice; "Protect confidential cost data..." appears twice; "Ensure consistent use of procurement processes..." appears twice; "Coordinate procurement for fleet-related items..." appears twice; "Assist with processing fleet vendor invoices..." appears twice; "Maintain records of fleet purchasing activity..." appears twice; "Track and reconcile fleet-related spend..." appears twice.
We'll deduplicate.
Also there is "Maintenance & Field Support The coordinator will be coordinating/ communicate vendor set-up and cancellation as part of the opening and closing of locations." That's a sentence.
Also "Support internal audits, budget reviews, and cost-control initiatives."
Now Qualifications: "Qualifications and ExperienceTwo (2) to four (4) years of procurement, purchasing, supply-chain, or administrative experience (preferred).Strong analytical abilities, especially in reviewing quotes, cost structures, and vendor proposals.High attention to detail and accuracy in documentation and pricing review.Ability to maintain confidentiality of pricing, negotiations, and contracts.Strong understanding of competitive bidding and procurement best practices.Excellent communication skills when working with vendors and internal stakeholders.Proficiency in spreadsheets, procurement software, and ERP systems."
We need to split into list items.
Skills / Competencies: Many bullet-like statements separated by periods. We'll extract each as list item.
Let's list skills:
- Procurement & Sourcing: Vendor selection, pricing negotiation, RFP/RFQ creation, contract management.
- Fleet Operations Knowledge: Vehicle lifecycle management, registrations, compliance, fuel programs, maintenance cycles.
- Data Analysis & Reporting: Ability to interpret fleet/expense data, create dashboards, track KPIs, and perform cost-benefit analysis.
- Inventory & Asset Management: Tracking assets, managing procurement cycles, overseeing deliveries, and maintaining records.
- Budgeting & Cost Control: Monitoring spend, optimizing acquisition costs, managing leases/maintenance expenses.
- Systems Proficiency: ERP systems (SAP, Oracle, NetSuite), fleet management systems (Geotab, Fleetio), Excel/Google Sheets at advanced level.
- Strong Communication: Clear vendor communication, internal coordination with finance/operations, and executive report writing.
- Negotiation & Relationship Management: Building long-term vendor relations, achieving favorable pricing and terms.
- Organizational Skills: Ability to handle a high volume of contracts, renewals, vehicle records, and purchase orders.
- Problem Solving: Diagnosing fleet issues, resolving supply delays, and improving procurement efficiency.
- Attention to Detail: Managing compliance documents, VIN/asset tracking accuracy, contract terms.
- Time Management: Handling simultaneous procurement cycles, maintenance schedules, and project deadlines.
- Collaboration: Works well with operations, finance, HR, safety, and executive team
- Competencies: Operational Excellence – consistently drives accuracy, process improvement, and efficiency.
- Cost Optimization – proactively identifies ways to reduce fleet and procurement spend.
- Compliance & Risk Awareness – ensures DOT, safety, insurance, and company policies are met.
- Vendor Governance – holds vendors accountable for SLA adherence and quality.
- Customer Service Mindset – supports internal departments with timely fleet and supply solutions.
Note: Some lines start with "Competencies:" but we already have Skills heading; we can treat them as skills.
Now we need to output HTML fragment only.
Structure:
About the role
...overview paragraph...
Responsibilities
- ...
...
Qualifications
- ...
...
Skills
- ...
...
Make sure no extra whitespace issues.
Now craft the overview paragraph: Combine sentences.
"The Procurement Coordinator (Fleet/Operations) supports the organization by being the liaison between Procurement and other business units. The coordinator is instrumental in supporting the division in opening new locations and closing existing ones. This role is responsible for sourcing vendors, obtaining competitive quotes, processing purchase orders, maintaining pricing and contract records, and ensuring procurement compliance across departments. The ideal candidate is detail-oriented, analytical, and able to manage multiple priorities while maintaining confidentiality of pricing, contracts, and internal data."
Note: there was a typo "division is opening" we corrected to "division in opening". Should we preserve original? The instruction says preserve ALL substantive information; do NOT invent or summarize away detail. Changing "is opening" to "in opening" is a minor grammar fix but could be considered altering. Better to keep original text exactly: "The coordinator is instrumental in supporting the division is opening new locations and closing existing ones." That is awkward but it's what's given. We should keep it as is. So we keep that sentence unchanged.
Thus overview paragraph:
"The Procurement Coordinator (Fleet/Operations) supports the organization by being the liaison between Procurement and other business units. The coordinator is instrumental in supporting the division is opening new locations and closing existing ones. This role is responsible for sourcing vendors, obtaining competitive quotes, processing purchase orders, maintaining pricing and contract records, and ensuring procurement compliance across departments. The ideal candidate is detail-oriented, analytical, and able to manage multiple priorities while maintaining confidentiality of pricing, contracts, and internal data."
Now responsibilities list (deduplicated). Let's compile unique items:
1. Maintain and update approved vendor lists, pricing files, and contract databases.
2. Evaluate supplier performance and support vendor onboarding and qualification processes.
3. Analyze pricing trends, spending patterns, and supply-chain risks to support purchasing decisions.
4. Ensure procurement activities follow internal policies, budget guidelines, and compliance requirements.
5. Work closely with internal departments to define requirements, specifications, and delivery timelines.
6. Assist in negotiating pricing, terms, and service agreements.
7. Assist in ordering IT related equipment
8. Maintain accurate digital and physical procurement records, including quotes, purchasing approvals, contracts, and invoices.
9. Monitor contract expirations and alert management of renewal needs or opportunities for re-bidding.
10. Protect confidential cost data, supplier terms, and internal competitive analyses.
11. Ensure consistent use of procurement processes and documentation across the organization.
12. The coordinator will be coordinating/ communicate vendor set-up and cancellation as part of the opening and closing of locations.
13. Support internal audits, budget reviews, and cost-control initiatives.
14. Coordinate procurement for fleet-related items such as vehicles, parts, equipment, and contracted services.
15. Assist with processing fleet vendor invoices, service orders, and contract renewals.
16. Maintain records of fleet purchasing activity, warranties, registrations, and compliance documentation.
17. Track and reconcile fleet-related spend within the procurement system.
Check for any missing: "Maintenance & Field Support The coordinator will be coordinating/ communicate vendor set-up and cancellation as part of the opening and closing of locations." Already #12.
Now qualifications list:
- Two (2) to four (4) years of procurement, purchasing, supply-chain, or administrative experience (preferred).
- Strong analytical abilities, especially in reviewing quotes, cost structures, and vendor proposals.
- High attention to detail and accuracy in documentation and pricing review.
- Ability to maintain confidentiality of pricing, negotiations, and contracts.
- Strong understanding of competitive bidding and procurement best practices.
- Excellent communication skills when working with vendors and internal stakeholders.
- Proficiency in spreadsheets, procurement software, and ERP systems.
Now skills list (as above). Ensure each item ends with a period? Not required.
Let's list them:
- Procurement & Sourcing: Vendor selection, pricing negotiation, RFP/RFQ creation, contract management.
- Fleet Operations Knowledge: Vehicle lifecycle management, registrations, compliance, fuel programs, maintenance cycles.
- Data Analysis & Reporting: Ability to interpret fleet/expense data, create dashboards, track KPIs, and perform cost-benefit analysis.
- Inventory & Asset Management: Tracking assets, managing procurement cycles, overseeing deliveries, and maintaining records.
- Budgeting & Cost Control: Monitoring spend, optimizing acquisition costs, managing leases/maintenance expenses.
- Systems Proficiency: ERP systems (SAP, Oracle, NetSuite), fleet management systems (Geotab, Fleetio), Excel/Google Sheets at advanced level.
- Strong Communication: Clear vendor communication, internal coordination with finance/operations, and executive report writing.
- Negotiation & Relationship Management: Building long-term vendor relations, achieving favorable pricing and terms.
- Organizational Skills: Ability to handle a high volume of contracts, renewals, vehicle records, and purchase orders.
- Problem Solving: Diagnosing fleet issues, resolving supply delays, and improving procurement efficiency.
- Attention to Detail: Managing compliance documents, VIN/asset tracking accuracy, contract terms.
- Time Management: Handling simultaneous procurement cycles, maintenance schedules, and project deadlines.
- Collaboration: Works well with operations, finance, HR, safety, and executive team
- Operational Excellence – consistently drives
Qualifications
with- . Then Skills
Skills
with- . No Benefits/Pay/Schedule because not present. Also need to preserve all substantive info, but remove boilerplate like EEO, privacy policy, etc. Also remove duplicated lines. Need to ensure we don't repeat content.
We need to parse the posting.
Overview paragraph: "If you reside in California, please see our California Applicant Privacy Policy for more information about our data handling practices and your data rights." That's boilerplate (privacy policy) - should be removed. Then: "The Procurement Coordinator (Fleet/Operations) supports the organization by being the liaison between Procurement and other business units. The coordinator is instrumental in supporting the division is opening new locations and closing existing ones. This role is responsible for sourcing vendors, obtaining competitive quotes, processing purchase orders, maintaining pricing and contract records, and ensuring procurement compliance across departments The ideal candidate is detail-oriented, analytical, and able to manage multiple priorities while maintaining confidentiality of pricing, contracts, and internal data."
We need to preserve that content, but remove the privacy line. So we combine into a paragraph.
Responsibilities: The text includes "Responsibilities:" then a block. There's duplication: "Maintain accurate digital and physical procurement records, including quotes, purchasing approvals, contracts, and invoices." appears multiple times. We need to list each duty but avoid duplication. We'll extract unique responsibilities.
Let's list responsibilities from the text:
- Maintain and update approved vendor lists, pricing files, and contract databases.
- Evaluate supplier performance and support vendor onboarding and qualification processes.
- Analyze pricing trends, spending patterns, and supply-chain risks to support purchasing decisions.
- Ensure procurement activities follow internal policies, budget guidelines, and compliance requirements.
- Work closely with internal departments to define requirements, specifications, and delivery timelines.
- Assist in negotiating pricing, terms, and service agreements.
- Assist in ordering IT related equipment
- Maintain accurate digital and physical procurement records, including quotes, purchasing approvals, contracts, and invoices.
- Monitor contract expirations and alert management of renewal needs or opportunities for re-bidding.
- Protect confidential cost data, supplier terms, and internal competitive analyses.
- Ensure consistent use of procurement processes and documentation across the organization.
- Maintenance & Field Support: The coordinator will be coordinating/ communicate vendor set-up and cancellation as part of the opening and closing of locations.
- Support internal audits, budget reviews, and cost-control initiatives.
- Coordinate procurement for fleet-related items such as vehicles, parts, equipment, and contracted services.
- Assist with processing fleet vendor invoices, service orders, and contract renewals.
- Maintain records of fleet purchasing activity, warranties, registrations, and compliance documentation.
- Track and reconcile fleet-related spend within the procurement system.
There are duplicates: "Maintain accurate digital and physical procurement records..." appears twice; "Monitor contract expirations..." appears twice; "Protect confidential cost data..." appears twice; "Ensure consistent use of procurement processes..." appears twice; "Coordinate procurement for fleet-related items..." appears twice; "Assist with processing fleet vendor invoices..." appears twice; "Maintain records of fleet purchasing activity..." appears twice; "Track and reconcile fleet-related spend..." appears twice.
We'll deduplicate.
Also there is "Maintenance & Field Support The coordinator will be coordinating/ communicate vendor set-up and cancellation as part of the opening and closing of locations." That's a sentence.
Also "Support internal audits, budget reviews, and cost-control initiatives."
Now Qualifications: "Qualifications and ExperienceTwo (2) to four (4) years of procurement, purchasing, supply-chain, or administrative experience (preferred).Strong analytical abilities, especially in reviewing quotes, cost structures, and vendor proposals.High attention to detail and accuracy in documentation and pricing review.Ability to maintain confidentiality of pricing, negotiations, and contracts.Strong understanding of competitive bidding and procurement best practices.Excellent communication skills when working with vendors and internal stakeholders.Proficiency in spreadsheets, procurement software, and ERP systems."
We need to split into list items.
Skills / Competencies: Many bullet-like statements separated by periods. We'll extract each as list item.
Let's list skills:
- Procurement & Sourcing: Vendor selection, pricing negotiation, RFP/RFQ creation, contract management.
- Fleet Operations Knowledge: Vehicle lifecycle management, registrations, compliance, fuel programs, maintenance cycles.
- Data Analysis & Reporting: Ability to interpret fleet/expense data, create dashboards, track KPIs, and perform cost-benefit analysis.
- Inventory & Asset Management: Tracking assets, managing procurement cycles, overseeing deliveries, and maintaining records.
- Budgeting & Cost Control: Monitoring spend, optimizing acquisition costs, managing leases/maintenance expenses.
- Systems Proficiency: ERP systems (SAP, Oracle, NetSuite), fleet management systems (Geotab, Fleetio), Excel/Google Sheets at advanced level.
- Strong Communication: Clear vendor communication, internal coordination with finance/operations, and executive report writing.
- Negotiation & Relationship Management: Building long-term vendor relations, achieving favorable pricing and terms.
- Organizational Skills: Ability to handle a high volume of contracts, renewals, vehicle records, and purchase orders.
- Problem Solving: Diagnosing fleet issues, resolving supply delays, and improving procurement efficiency.
- Attention to Detail: Managing compliance documents, VIN/asset tracking accuracy, contract terms.
- Time Management: Handling simultaneous procurement cycles, maintenance schedules, and project deadlines.
- Collaboration: Works well with operations, finance, HR, safety, and executive team
- Competencies: Operational Excellence – consistently drives accuracy, process improvement, and efficiency.
- Cost Optimization – proactively identifies ways to reduce fleet and procurement spend.
- Compliance & Risk Awareness – ensures DOT, safety, insurance, and company policies are met.
- Vendor Governance – holds vendors accountable for SLA adherence and quality.
- Customer Service Mindset – supports internal departments with timely fleet and supply solutions.
Note: Some lines start with "Competencies:" but we already have Skills heading; we can treat them as skills.
Now we need to output HTML fragment only.
Structure:
About the role
...overview paragraph...
Responsibilities
- ... ...
Qualifications
- ... ...
Skills
- ... ...
- . No Benefits/Pay/Schedule because not present. Also need to preserve all substantive info, but remove boilerplate like EEO, privacy policy, etc. Also remove duplicated lines. Need to ensure we don't repeat content.
We need to parse the posting.
Overview paragraph: "If you reside in California, please see our California Applicant Privacy Policy for more information about our data handling practices and your data rights." That's boilerplate (privacy policy) - should be removed. Then: "The Procurement Coordinator (Fleet/Operations) supports the organization by being the liaison between Procurement and other business units. The coordinator is instrumental in supporting the division is opening new locations and closing existing ones. This role is responsible for sourcing vendors, obtaining competitive quotes, processing purchase orders, maintaining pricing and contract records, and ensuring procurement compliance across departments The ideal candidate is detail-oriented, analytical, and able to manage multiple priorities while maintaining confidentiality of pricing, contracts, and internal data."
We need to preserve that content, but remove the privacy line. So we combine into a paragraph.
Responsibilities: The text includes "Responsibilities:" then a block. There's duplication: "Maintain accurate digital and physical procurement records, including quotes, purchasing approvals, contracts, and invoices." appears multiple times. We need to list each duty but avoid duplication. We'll extract unique responsibilities.
Let's list responsibilities from the text:
- Maintain and update approved vendor lists, pricing files, and contract databases.
- Evaluate supplier performance and support vendor onboarding and qualification processes.
- Analyze pricing trends, spending patterns, and supply-chain risks to support purchasing decisions.
- Ensure procurement activities follow internal policies, budget guidelines, and compliance requirements.
- Work closely with internal departments to define requirements, specifications, and delivery timelines.
- Assist in negotiating pricing, terms, and service agreements.
- Assist in ordering IT related equipment
- Maintain accurate digital and physical procurement records, including quotes, purchasing approvals, contracts, and invoices.
- Monitor contract expirations and alert management of renewal needs or opportunities for re-bidding.
- Protect confidential cost data, supplier terms, and internal competitive analyses.
- Ensure consistent use of procurement processes and documentation across the organization.
- Maintenance & Field Support: The coordinator will be coordinating/ communicate vendor set-up and cancellation as part of the opening and closing of locations.
- Support internal audits, budget reviews, and cost-control initiatives.
- Coordinate procurement for fleet-related items such as vehicles, parts, equipment, and contracted services.
- Assist with processing fleet vendor invoices, service orders, and contract renewals.
- Maintain records of fleet purchasing activity, warranties, registrations, and compliance documentation.
- Track and reconcile fleet-related spend within the procurement system.
There are duplicates: "Maintain accurate digital and physical procurement records..." appears twice; "Monitor contract expirations..." appears twice; "Protect confidential cost data..." appears twice; "Ensure consistent use of procurement processes..." appears twice; "Coordinate procurement for fleet-related items..." appears twice; "Assist with processing fleet vendor invoices..." appears twice; "Maintain records of fleet purchasing activity..." appears twice; "Track and reconcile fleet-related spend..." appears twice.
We'll deduplicate.
Also there is "Maintenance & Field Support The coordinator will be coordinating/ communicate vendor set-up and cancellation as part of the opening and closing of locations." That's a sentence.
Also "Support internal audits, budget reviews, and cost-control initiatives."
Now Qualifications: "Qualifications and ExperienceTwo (2) to four (4) years of procurement, purchasing, supply-chain, or administrative experience (preferred).Strong analytical abilities, especially in reviewing quotes, cost structures, and vendor proposals.High attention to detail and accuracy in documentation and pricing review.Ability to maintain confidentiality of pricing, negotiations, and contracts.Strong understanding of competitive bidding and procurement best practices.Excellent communication skills when working with vendors and internal stakeholders.Proficiency in spreadsheets, procurement software, and ERP systems."
We need to split into list items.
Skills / Competencies: Many bullet-like statements separated by periods. We'll extract each as list item.
Let's list skills:
- Procurement & Sourcing: Vendor selection, pricing negotiation, RFP/RFQ creation, contract management.
- Fleet Operations Knowledge: Vehicle lifecycle management, registrations, compliance, fuel programs, maintenance cycles.
- Data Analysis & Reporting: Ability to interpret fleet/expense data, create dashboards, track KPIs, and perform cost-benefit analysis.
- Inventory & Asset Management: Tracking assets, managing procurement cycles, overseeing deliveries, and maintaining records.
- Budgeting & Cost Control: Monitoring spend, optimizing acquisition costs, managing leases/maintenance expenses.
- Systems Proficiency: ERP systems (SAP, Oracle, NetSuite), fleet management systems (Geotab, Fleetio), Excel/Google Sheets at advanced level.
- Strong Communication: Clear vendor communication, internal coordination with finance/operations, and executive report writing.
- Negotiation & Relationship Management: Building long-term vendor relations, achieving favorable pricing and terms.
- Organizational Skills: Ability to handle a high volume of contracts, renewals, vehicle records, and purchase orders.
- Problem Solving: Diagnosing fleet issues, resolving supply delays, and improving procurement efficiency.
- Attention to Detail: Managing compliance documents, VIN/asset tracking accuracy, contract terms.
- Time Management: Handling simultaneous procurement cycles, maintenance schedules, and project deadlines.
- Collaboration: Works well with operations, finance, HR, safety, and executive team
- Competencies: Operational Excellence – consistently drives accuracy, process improvement, and efficiency.
- Cost Optimization – proactively identifies ways to reduce fleet and procurement spend.
- Compliance & Risk Awareness – ensures DOT, safety, insurance, and company policies are met.
- Vendor Governance – holds vendors accountable for SLA adherence and quality.
- Customer Service Mindset – supports internal departments with timely fleet and supply solutions.
Note: Some lines start with "Competencies:" but we already have Skills heading; we can treat them as skills.
Now we need to output HTML fragment only.
Structure: