Procurement Coordinator (DOH/PHD #10805)

Why the job exists

The Public Health Division is the largest division under the New Mexico Department of Health. We oversee the Scientific Laboratory Division, Center for Health Protection, and the Center for Medical Cannabis and Psylocybin. The purpose of this position is to provide the utmost professional high quality financial and administrative support directly to the PHD Director's Office/Program Support Bureau and BEHR.

How it gets done

• Adhere to procurement code
• Procure goods and services
• Obtain quotes
• Maintain equipment
• Order office supplies
• Process Purchase Orders (PO's)
• Paying invoices
• Vouchering
• Logging and pre-audits
• Aid with fleet, room reservations, mail run, and all aspects of travel
• Track all area assets
• Perform annual asset certification
• Oversight asset maintenance
• Use SHARE Financial for tracking purchase orders, payments, travel

Who are the customers

• The Director's office
• The Center for Health Protection
• Field staff

Ideal Candidate

• Initiates and works independently on all work responsibilities
• Prepares and processes payments, purchase orders, organizes and tracks, projects and tasks as well as processing travel
• Detail and task oriented
• Manages multiple priorities and tasks from multiple requesters
• Understands Microsoft Word, Excel, Smartsheet, and Adobe Acrobat (pdf)

Minimum Qualification

• Bachelor's degree in a relevant field and five (5) years directly related experience
• Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling nine (9) years may substitute for the required education and experience

Employment Requirements

• Must possess and maintain a valid Driver's License
• Must possess and maintain a current Defensive Driving Course Certification from the State of New Mexico or must pass and receive Defensive Driving Course Certification as a condition of continued employment

Working Conditions

• Office setting with exposure to visual/video display terminal (VTD) and extensive personal computer and phone usage

Supplemental Information

• Click here to learn about Total Compensation
• Email for information on Statutory Requirements for this position

Bargaining Unit Position

This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.