Procurement Coordinator

Key Responsibilities

• Provide administrative support to Procurement and Facilities teams across senior living communities
• Utilize Yardi, Yardi Construction Manager, and Yardi Maintenance IQ to manage work orders, preventative maintenance programs, and capital projects
• Cook up and track maintenance requests to ensure timely resolution with minimal disruption to residents
• Maintain accurate records of facilities assets, equipment, and lifecycle management within asset management systems
• Aid in planning and tracking capital improvement and renovation projects
• Coordinate and execute daily procurement activities for community operations
• Aid in the development and administration of Request for Proposals (RFPs), including vendor outreach, bid collection, and evaluation tracking
• Coordinate vendor onboarding, compliance documentation (insurance, licensing, COI’s), and ongoing performance tracking
• Manage vendor and supply procurement processes, including sourcing, pricing comparisons, and contract support including negotiations
• Maintain relationships with approved vendors and identify new supplier opportunities
• Aid communities with ordering through the approved procurement platform and train end users, providing ongoing support as needed
• Maintain organized documentation for contracts, warranties, inspections, and regulatory compliance
• Support cost-saving initiatives and process improvements
• Aid with budget tracking, invoice processing, and cost control for facilities-related expenses
• Communicate effectively with community leadership, maintenance teams, and vendors to ensure alignment and service excellence
• Collaborate with internal teams to meet operational needs

Qualifications

• 2–5 years of administrative experience in facilities, property management, procurement or senior living operations
• Required experience with Yardi, including Yardi Construction Manager and Yardi Maintenance IQ
• Experience with facilities asset management and preventative maintenance programs
• Experience with RFP processes, vendor management, and procurement workflows
• Required experience with procurement systems and ordering platforms
• Strong organizational skills with the ability to manage multiple communities or projects simultaneously
• Excellent communication skills with a customer-service mindset, particularly in resident-focused environments
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)

Preferred Qualifications

• Bachelor’s degree in Business, Supply Chain, or related field preferred
• Experience in senior living, healthcare, or multi-site property management
• Knowledge of regulatory compliance requirements (e.g., life safety, inspections, and documentation standards)
• Experience supporting capital projects or renovations
• Basic financial acumen, including budget tracking and invoice reconciliation